Talent.com
Program Manager
Program ManagerCharles R. Drew University • Los Angeles, CA, US
Program Manager

Program Manager

Charles R. Drew University • Los Angeles, CA, US
[job_card.30_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]

Program Manager

This position will begin hiring on July 1, 2025.

Mission Driven, Community Focused Charles R. Drew University is located in the Watts-Willowbrook area of south Los Angeles and was founded in 1966 in the wake of the Watts uprising. CDU was founded to address inadequate medical care in the region and to provide equitable medical education opportunities for underrepresented students. CDU is strongly invested in the local and regional community. The university leads multiple partnerships and programs to provide equitable healthcare resources in a variety of south Los Angeles neighborhoods.

Job Summary : The Program Manager (PM) reports to the Department Chairs of their assigned departments. The Program Manager will be assigned to one of the department groupings such as :

  • Department of Pediatrics and Internal Medicine
  • Department of Biomedical Science Education and Preventive and Social Medicine
  • Department of Surgery, Obstetrics and Gynecology, and Physical Medicine and Rehabilitation

The Program Manager primary role is to manage the department fiscal and organizational structural and respond to University requests. The Program Manager will interact with departmental leadership and faculty daily to achieve their education strategy. The Program Manager is directly responsible for all administrative operations encompassed within the Departments mission areas of teaching, research, and service. The Program Manager will closely monitor and ensure contracts and service agreements are current and updated on an annual basis or as needed. In partnership with the Chair and faculty leadership, the Program Manager will be responsible for short- and long-term strategic planning to develop departmental administrative and financial goals and objectives.

Essential Duties and Responsibilities :

  • Responsible for the financial reporting of the department
  • Serve as the primary point of contact.
  • Assist in the development of spreadsheets to track grant funding and implementation.
  • Develop and format grant budgets, narratives, and other supporting documents.
  • Create templates for (letters, Memoranda of Understanding, etc.)
  • Coordinate quality control checks and review all grant materials.
  • Keep the team up to date on project progress and report any delays in a timely fashion.
  • Serve as a liaison and or delegate to staffing changes and or management to the PI.
  • Assist in any post-award grant revisions and conduct debrief to share feedback on unfunded grants.
  • Serve as the liaison between the PI and the Office of Sponsored Programs.
  • Provides administrative management and oversight of all aspects of the contract and grant activity for the department by ensuring that the staff and principal investigators are following all regulations in accordance with university policy and sponsor guidelines including Federal, State, Private and Institutional sponsors.
  • In conjunction with the Chair, the PM develops the annual departmental budget considering all revenue sources and departmental expenditures. They are responsible for forecasting, trending, and projecting budgetary needs for departmental expenses. Calculate project metrics; including (among others) quality assurance (QA), compliance, technical performance measures, strategic plan implementation.
  • Monitor the operational budget and variance reports on a monthly basis to provide the Chair with an analysis and expectation of meeting financial goals to maintain solvency.
  • In conjunction with the centralized contracting office participates in the negotiation of financial contracts with outside companies, individuals, etc. for professional services on behalf of the faculty and department
  • Work with teams to create and standardize processes to reach team goals.
  • Oversees the work of contracted consultants / providers to ensure fidelity with the scope of work, sponsor, and CDU requirements.
  • Assist with grant budget preparations
  • Monitor all grant materials and request changes to ensure that they strictly adhere to funder requirements
  • Package and submit properly completed and timely grant applications per funders requirements to the Office of Sponsored Programs for final review and submission.
  • Ensure that all application documents are uploaded and filed upon completion
  • Process invoices and reimbursements using the eRequester software and reconciles expenditures to departmental budgets.
  • Use project management tools to document and track project performance, specifically to streamline communication and analyze the progress towards short and long-term goals.
  • Creates and distributes reports, summaries, and analyses as required.
  • Take minutes at meetings
  • Attends conferences and training as required by supervisor to maintain proficiency.
  • Participates in Department and College of Medicine activities as directed by the Chair.
  • Serves as a liaison with other departments, the COM Deans office, other campus offices / organization, community agencies and partners
  • Manages systems and procedures to maintain departmental assets and departmental administrative organization
  • Plans and implements ongoing recruitment for academic personnel, prepare and maintain personnel requisition records to ensuring compliance with academic personnel policies and procedures
  • Assists with the faculty review, merit, and promotion process
  • Develops resource commitments and participates in the negotiation of salaries for new faculty and assesses financial / program impact of new faculty and services
  • As growth or change demands, evaluates current structure for efficiency and effectiveness in relation to function and develops policies to implement plans for adjustment, if necessary

    • Other Duties and Responsibilities : Performs other duties as assigned.

    Qualifications / Requirements :

    Education : Bachelors degree required; Masters degree preferred. Public health and / or health services concentrations preferred.

    Experience : Experience with Academic personnel titles, series, and rank as it relates to merit and promotion policies and procedures.

    Experience in navigating in a large, complex organization with an understanding of the big picture; how the parts fit together and how to get the information necessary to resolve problems and troubleshoot.

    Demonstrated experience with financial management including budget and report preparation, analysis and forecasting across multiple funding sources from affiliation agreements, federal, state general and contract funds, grants, gifts, endowments, education, and professional fee revenue.

    Proven working experience in grant, project and database management.

    Experience in conducting long and short-range financial

    Experience in higher education, accreditation, and healthcare agencies.

    Experience with software technology; strong technical aptitude in working with project management applications.

    Experience with program evaluation and / or survey-based research approaches Demonstrated ability, using critical thinking skills, to effectively lead, manage, supervise and strategically plan administrative and fiscal operations.

    Advanced management / leadership experience in an academic healthcare

    Ability to perform well in a fast-paced environment.

    Knowledge / Ability / Skills :

  • Excellent interpersonal communication skills.
  • Ability to use various computer programs to create systems tailored towards the needs of the Pediatrics and Internal Medicine Departments. High energy, self-motivated team player.
  • Initiative to seek alternative approaches and solutions.
  • Proficient and adept with Microsoft Office (Word, Excel, Power Point, Sharepoint, and Access).
  • Proficient and adept with collaboration software including Zoom and Microsoft Teams.
  • Working knowledge of Research Electronic Data Capture (REDCap), New Innovations, and BlackBoard systems preferred.
  • Ability to make budgets
  • Ability to make procedural decisions and judgments with the guidance of the PI.
  • Knowledge of grant funding policies and procedures and applicable local, state, federal and university regulations

    • Complexity : The ability to perform highly detailed work with sustained attention and care while providing / obtaining information on numerous inquiries is paramount to success in this position.

    Physical Demands : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Occasional stooping. Frequent standing. Constant walking, sitting, climbing, reaching high / low levels, finger movement, feeling, speaking clearly, hearing conversationally, and seeing far and near.

    • Work Environment : The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Occasionally required to work in confined space.
  • Position is on-site unless specific authorization from the manager.

    • Mental Demands : The mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    [job_alerts.create_a_job]

    Program Manager • Los Angeles, CA, US

    [internal_linking.related_jobs]
    Program Manager

    Program Manager

    University of California - Los Angeles Health • Los Angeles, CA, United States
    [job_card.full_time]
    As the UCLA Health Faculty Practice Group (FPG) Program Manager, you'll play a key role in advancing the visibility, reputation, and engagement of the department. Working in close collaboration with...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Program Manager

    Program Manager

    Interview Kickstart • Los Angeles, CA, US
    [job_card.full_time]
    Interview Kickstart is a premier career transformation platform turbocharging tech careers through AI upskilling.Founded in 2014 in Santa Clara by Soham Mehta, ex-Box Engineering Leader, and Ryan V...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Program Manager

    Program Manager

    Clearance Jobs • El Segundo, CA, US
    [job_card.full_time]
    BryceTech is a trusted leader in complex technology domains, delivering data-driven solutions in aerospace, biosecurity, and defense. We specialize in systems engineering, advanced analytics, and R&...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Program Manager, Platform Operations

    Program Manager, Platform Operations

    Roku • Santa Monica, California, USA
    [job_card.full_time]
    Teamwork makes the stream work.Roku is changing how the world watches TV.Roku is the #1 TV streaming platform in the U.Canada and Mexico and weve set our sights on powering every television in the ...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Program Manager

    Program Manager

    Milestone Technologies, Inc. • Burbank, CA, United States
    [job_card.temporary]
    DAYS / WEEK IN Seattle WA or Burbank CA.Months Contract; No C2C / 3rd Party Vendor Available.SaaS / PaaS Cloud Migration Experience. Heavy hands on Project financials (budgeting, forecasting, bill backs) ...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Program Manager

    Program Manager

    Honeywell • Torrance, California, USA
    [job_card.full_time]
    As a Program Manager here at Honeywell you will play a crucial role in guiding and managing engineering programs.Your ability to define project scope and deliverables in collaboration with cross-fu...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Program Manager

    Program Manager

    Warner Bros. Discovery • Burbank, California, United States
    [job_card.full_time]
    Discovery, an inclusive employer and a member of myGwork – the largest global platform for the LGBTQ+ business community. Please do not contact the recruiter directly.Discovery… the stuff dreams are...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Program Manager, Migrations

    Program Manager, Migrations

    Relativity • Los Angeles, California, United States
    [job_card.full_time]
    Relativity's Account Services team within the Relativity Success team, ensures each customer or partner account for Relativity's business has a group of dedicated individuals to manage the account ...[show_more]
    [last_updated.last_updated_1_day] • [promoted]
    Program Manager - 11897633

    Program Manager - 11897633

    Cardinal Integrated • Los Angeles, CA, US
    [job_card.full_time]
    Job Description : 5-8 years of related experience in project management, process analysis, and applications delivery.Broad knowledge and understanding of B2B industry standards viz.EDI X12-EDIFACT, ...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Program Manager - Long Beach

    Program Manager - Long Beach

    PCX Aerostructures, LLC • Long Beach, CA, United States
    [job_card.full_time] +1
    PCX Aerosystems is a premier supplier of flight-critical mechanical systems and structures to leading aerospace OEMs and the US Government. With roots going back to the dawn of the helicopter age, P...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Program Manager COTA

    Program Manager COTA

    AEGIS Therapies • Los Angeles, California, USA
    [job_card.full_time]
    Setting : Nursing Home Skilled Nursing Facility.Location : Olympia Convalescent Hospital - Los Angeles CA.If youre brimming with ambition and a desire to learn a. Aegis Therapies is right for you.This...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Senior Technical Program Manager

    Senior Technical Program Manager

    Unisys Corporation • Long Beach, CA, United States
    [job_card.full_time]
    What success looks like in this role : .Senior Technical Program Manager to oversee the successful implementation of the Cybersecurity programs which include implementation of the Security Incident E...[show_more]
    [last_updated.last_updated_30] • [promoted]
    ABA Program Manager (MA Required)

    ABA Program Manager (MA Required)

    Intercare Therapy • Van Nuys, CA, United States
    [job_card.full_time]
    Compensation : $26 - $32 Per Hour.The Program Manager of School Services conducts Functional Behavioral Assessments (FBAs) and develops function-based BIPs for assigned students identified to demons...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Program Manager

    Program Manager

    AAPI Equity Alliance • Los Angeles, California, United States
    [job_card.full_time]
    PLEASE FOLLOW THE INSTRUCTIONS ON HOW TO APPLY BELOW.APPLICANTS WHO APPLY ON THE LINKEDIN PLATFORM ONLY WILL NOT BE REVIEWED. Type : Hybrid 20% in Office Los Angeles.Temporary : Position will end Sep...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Program Manager

    Program Manager

    Venice Community Housing • Venice, California, United States
    [job_card.full_time] +2
    [filters_job_card.quick_apply]
    Venice Community Housing (“VCH”), a community-based, nonprofit organization, supports and builds equitable and inclusive communities by providing affordable housing with supportive services, educat...[show_more]
    [last_updated.last_updated_variable_days]
    eDiscovery Program Manager (Top Secret Clearance Required)

    eDiscovery Program Manager (Top Secret Clearance Required)

    Contact Government Services • Los Angeles, CA, US
    [job_card.full_time]
    Ediscovery Program Manager (Top Secret Clearance Required).Los Angeles, CA / Remote / Hybrid / San Francisco, CA.Ediscovery / Full Time Hybrid / Hybrid. CGS is seeking a dedicated Ediscovery Program...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Program Manager

    Program Manager

    PingWind • Long Beach, CA, US
    [job_card.full_time]
    PingWind is seeking a Program Manager who will oversee the planning, execution, and delivery of complex IT projects within the government sector. This role involves coordinating with multiple stakeh...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Program Manager, Light Rail Vehicles

    Program Manager, Light Rail Vehicles

    Staffmark Group • El Segundo, CA, United States
    [job_card.full_time]
    Job Title : Program Manager, Light Rail Vehicles.Location : El Segundo, CA (Onsite).A light rail vehicle manufacturer is seeking a highly experienced and dynamic Program Manager to lead complex light...[show_more]
    [last_updated.last_updated_30] • [promoted]