Clerical & Admin Spec

Job Description

Job Description

The Office Administrator will be highly organized and committed to maintaining smooth day-to-day operations by overseeing front desk activities, managing incoming calls, and providing comprehensive administrative support. This role is responsible for creating a positive office environment and delivering service that exceeds client expectations. The ideal candidate will demonstrate strong planning, organizational, and time-management skills, along with the ability to work independently and effectively prioritize multiple projects.

Responsibilities :

• Create and modify documents in Microsoft Office (with special emphasis on Excel)
• Answer and route incoming calls and handle inquiries
• General clerical duties, including mail distribution, photocopying, and logging incoming checks
• Maintain office supply inventory, and order breakroom and office supplies as needed
• Keep breakroom and kitchen fully stocked
• Organize and oversee office moves and furniture installation for Home Office personnel
• Code and submit certain Home Office vendor invoices for approval
• Assist with special projects as needed
• Manage contract and price negotiations with certain office vendors and service providers
• Manage relationships with vendors and landlord, ensuring that invoices are paid timely
• Coordinates recognition of location anniversaries
• Submit maintenance requests to building management
• Maintain, distribute, and restock supply of desk, file cabinet and door keys
• Coordinate maintenance of ice machine, postage machine, corporate facilities and furniture
• Maintain floor plans for Home Office

Requirements & Experience :

Compensation

We are an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, national origin, disability, or veteran status.