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Procurement Lead
Procurement LeadLancesoft INC • Lexington, MA, US
Procurement Lead

Procurement Lead

Lancesoft INC • Lexington, MA, US
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  • [job_card.full_time]
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Job Description

Job Description

Hybrid - 4 days onsite, 1 day remote in Lexington, MA

Shift : 8 AM to 5 PM

CAPEX Project Procurement Lead (Contractor)

Role Summary

The Client is seeking an experienced and dedicated CAPEX Project Procurement Lead contractor to provide comprehensive, end-to-end procurement support for high-value Capital Expenditure (CAPEX) projects at our site, ensuring strict compliance with Client's global policies and maximizing value. This role requires a specialist who can strategically manage the full procurement lifecycle, from initial planning and sourcing strategy development through contract negotiation, execution, and project close-out.

Key Responsibilities

I. Strategic Planning and Alignment

  • Project Integration : Serve as the dedicated Procurement Lead, integrating seamlessly with the Global and Site Procurement teams, Project Managers, and Engineering functions to understand project scope, goals, and critical timelines.
  • Policy Compliance : Ensure mandatory application of Client's Capital Procurement Process, Procurement Policy, and Contracting Policy, including the correct use of funding requests and procurement planning.
  • Sourcing Strategy : Work in full compliance with global category strategies, contributing materially to the fulfillment of key performance indicators (KPIs) such as Savings, Competitive Sourcing, and E-auctions.
  • System Mastery : Become proficient in Client’s procurement and documentation systems, including Axxerion, Coupa, and related invoice / payment management platforms.

II. Sourcing and Execution Management

  • Sourcing Events : Lead the preparation and execution of complex sourcing events (RFPs) for critical equipment and services, ensuring all necessary documentation (specifications, price sheets, draft MSAs) is ready for launch.
  • Ariba E-Sourcing : Manage sourcing events within the Ariba E-Sourcing system for all purchases exceeding the $100,000 threshold.
  • Supplier & Risk Management : Check the contract database for existing Master Service Agreements (MSAs), prepare and ensure the signing of Confidentiality Disclosure Agreements (CDAs), and finalize verified long lists of eligible suppliers.
  • Justification : Prepare and secure necessary sign-offs for Single Source Justification forms, strictly adhering to the Procurement Policy.

    • III. Purchasing and Negotiation

  • Tendering : Develop complete bidding documentation, including Instructions to Bidders and evaluation matrices, aligned across technical, commercial, and legal needs.
  • Evaluation Leadership : Execute and lead the competitive selection process, including bid collection, technical / commercial evaluation, and completing the evaluation matrix with clear scores and justifications.
  • Negotiation & Award : Establish and align negotiation strategies with the Procurement Team and Project Stakeholders. Lead negotiations with suppliers and subject matter experts to achieve a clear, final recommendation for contract awarding.
  • Contracting : Manage the full contracting process, ensuring contracts are ready to sign, coordinating final signatures, and managing the Purchase Request (PR) to Purchase Order (PO) approval status.

    • IV. Project & Contract Close-Out

  • Reporting : Summarize and accurately report realized savings to the Procurement Team.
  • Finalization : Manage final payments, conduct final performance reviews, capture lessons learned, and launch close-out letters to suppliers.
  • Handover : Ensure the seamless transfer of equipment, contracts, and guarantees to the operations teams, and confirm documentation is officially acknowledged in writing.
  • Reporting : Provide weekly and monthly written progress reports to the Project Manager and Project Sponsors.

    • Qualifications and Experience

  • Proven experience leading CAPEX (Capital Expenditure) procurement for large-scale investment projects, preferably within the Pharmaceutical, Biotech, or related regulated industrial sectors.
  • Deep expertise in the end-to-end competitive bidding and contracting process (RFP, bid evaluation, negotiation, contract signing).
  • Demonstrated proficiency with enterprise procurement and contracting systems, such as Ariba Sourcing / E-Sourcing and Coupa.
  • Strong financial acumen with a proven ability to realize and report measurable savings and cost avoidance.
  • Excellent collaboration, communication, and stakeholder management skills, capable of influencing cross-functional teams (Engineering, Finance, Legal).
  • Ability to quickly assimilate and apply complex company-specific policies (Procurement, Contracting, Capital Process).
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