Executive Assistant (International)Needs Center • Boston, MA, US
Executive Assistant (International)
Needs Center • Boston, MA, US
[job_card.variable_days_ago]
[job_preview.job_type]
- [job_card.full_time]
[job_card.job_description]Oversee personal errands, gifting, luxury brand arrangements and bespoke requests Coordinate medical and wellness appointments Liaise between the family and household staff (drivers, nannies, chefs, butlers, security) Ensure smooth execution of household operations across multiple residencies Support event planning for intimate gatherings and large-scale functions Uphold strict privacy standards and information- control protocols Work in alignment with Private Office to main discretion Handle sensitive information with complete confidentiality and professionalism Excellent written and verbal communication Demonstrated ability to manage complex logistics and last-minute changes High level of emotional intelligence, cultural sensitivity and discretion Tech savvy (Microsoft Office, iPhone, scheduling tools, mobile apps) High level of professional etiquette Ability to work in a fast moving, 24 / 7 environment with flexibility Ability to live in the UAE and travel internationally Valid Passport Bachelor’s degree preferred; equivalent experience considered. Anticipatory thinking - understands the needs before they arise Organization and multitasking - able to juggle multiple priorities under pressure Discretion – the highest level of confidentiality and loyalty Adaptability - comfortable with rapid schedule changes and high expectations Communication - professional, clear and culturally aware Problem-solving - resourceful, solution-orientated, and calm under stress Professional presence - polished, diplomatic, and trustworthy Residency in UAE provided Full-furnished accommodations provided Health insurance (Blue Cross Blue Shield) Dental insurance, Vision insurance, and FSA 403b Retirement Plan with historically generous employer match Generous Accrued Paid Vacation
Job Description
Job Description
Executive Assistant - VVIP Family in UAE
Location : Living full-time in United Arab Emirates (will also include additional International Travel)
Schedule : Full-Time, flexibility required
Confidentiality Level : Highest / NDA required
The Executive Assistant (EA) will provide comprehensive administrative, logistical, and lifestyle support to a high profile VVIP family from UAE. This role requires exceptional professionalism, discretion, attention to detail, and the ability to anticipate needs before they arise. The EA will act as a primary point of coordination between the family, extended family, household staff, vendors, guests, the Private Office, and international contacts.
Key Responsibilities
Administrative and Office Management
- Manage an active and dynamic schedule across multiple time zones
- Coordinate high-level meetings, appointments, and private events
- Prepare confidential correspondence, reports and briefing documents
- Handle personal and business communications on behalf of the family and main principal
- Manage records, documents and reports.
Lifestyle and Personal Supports
Household & Staff Coordination
Confidentiality
Qualifications
Key Competencies
Additional Information
Fantastic Benefits Include :
#NEEDS
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