Admin Assistant 3 CES Administration Central Office

Description

This position supports our senior Associate Administrators in Seminary and Institute. The purpose of this role is to assist in the work of salvation and exaltation by providing individual contributor senior level administrative support to one or more leader and / or one or more functional team or work group.

Employees at this level work under minimal supervision and handle complex issues and problems that require comprehensive working knowledge and independent non-routine decision making using initiative originality ingenuity and sound judgment.

Responsibilities

Typical responsibilities include but are not limited to :

Leading lower level employees through training mentorship and / or day to day direction

Proactively anticipating future needs and making recommendations

Assisting project teams by coordinating project details and following up on pending needs to ensure that deadlines are met

Assisting with budget preparation and control activities including monitoring project or department / area budgets

Performing research analyzing information and making recommendations based on findings

Compiling complex data / information from a variety of sources to prepare memos documents reports spreadsheets (including charts and graphs) and presentations using a wide range of software and platforms.

Taking meeting minutes and managing meeting documentation

Using computer apps and software to schedule meetings and appointments and maintain calendars - usually for multiple leaders

Managing email in-box(es) of assigned leader(s) to agreed level

Making travel arrangements

Presenting at meetings

Supporting office resiliency operations and response (emergency response)

Planning organizing and executing large meetings conferences and other events

Answering complex telephone and email requests

Qualifications

Required :

Associates degree or equivalent

4 years administrative or related experience

Comprehensive administrative support working knowledge

Key Skills include the ability to :

Communicate professionally in writing and verbally.

Utilize Microsoft Office and other software at an advanced level to schedule appointments create and perform analysis on spreadsheets prepare presentations take notes and minutes and create and update word documents.

Provide advanced research analytical and data summation support.

Proactively anticipate needs and think strategically

Take standard processes and procedures and adapt to address complex problems and find less obvious solutions

Problem solve and resolve complex conflict and problems through sound decision making

Organize and prioritize work and needs

Coordinate projects and events effectively

Operate and maintain standard office equipment.

Interact and work with others in a productive and professional way.

Work with discretion confidentiality and integrity

Train mentor and lead the work of others

T o successfully perform the essential functions of the job there may be physical requirements which need to be met such as sitting for long periods of time moving about the office to deliver mail and other items and using computer monitors / equipment.

Preferred :

• Bachelors Degree
• Experience with Seminaries and Institutes or one of the Church Educational Organization.
• Familiarity with Seminaries and Institutes specific tools and processes
• Broad knowledge of the organizations structure functions and key personnel

Key Skills

Aviation Safety,Design Engineering,Drilling Engineering,Facilities Management,Account Development,Apache Commons

Employment Type : Full-Time

Experience : years

Vacancy : 1