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Senior Executive Assistant
Senior Executive AssistantChase • Chicago, IL, US
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Senior Executive Assistant

Senior Executive Assistant

Chase • Chicago, IL, US
[job_card.30_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]

Senior Executive Assistant

Bring your organizational excellence and client-service mindset to a high-impact team. You'll keep leaders focused on priorities by orchestrating complex logistics with discretion and care.

As a Senior Executive Assistant, you will provide seamless, confidential support to senior leaders in a fast-paced, deadline-driven environment. You will manage complex calendars and communications, coordinate meetings and travel, and serve as a trusted point of contact across lines of business. Your work enables executives to operate at their highest impact while ensuring an outstanding experience for internal clients.

Job Responsibilities

  • Manage complex, dynamic calendars and prioritize communications; screen and triage calls with discretion.
  • Coordinate internal and external meetings end to end, including logistics, materials, facilities, and follow-ups.
  • Arrange domestic and international travel, build itineraries, and manage changes while ensuring policy compliance.
  • Plan and support off-sites and external events, including catering, transportation, and on-site logistics.
  • Process invoices and T&E expense reports; ensure compliance with firm policies and serve as a policy resource.
  • Orchestrate onboarding and off-boarding (equipment, system access) and maintain organizational charts and executive bios.
  • Draft high-quality emails and correspondence; prepare and edit presentations and spreadsheets; anticipate issues and lead ad hoc projects in partnership with the administrative team.

Required Qualifications, Capabilities, and Skills

  • 5+ years of administrative experience supporting Managing Director level (or equivalent) and above.
  • Advanced organizational and time-management skills with expert calendar and priority management.
  • Proven tact, judgment, and confidentiality in interactions with senior leadership.
  • Excellent interpersonal, written, and verbal communication skills; professional phone etiquette.
  • Strong proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word).
  • Experience coordinating complex meetings, travel, and events in a fast-paced environment.
  • Proactive problem-solver who collaborates effectively across teams and anticipates needs.

Preferred Qualifications, Capabilities, and Skills

  • Bachelor's degree.
  • Experience processing invoices and T&E and serving as a policy subject-matter resource.
  • Experience maintaining org structures and supporting onboarding/offboarding across a matrixed organization.
  • Advanced skills preparing executive-ready presentations and spreadsheets.
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Senior Executive Assistant • Chicago, IL, US

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