ADMINISTRATIVE ASSISTANT II - 55014834

Administrative Assistant II - 55014834

Join FDOT and be part of the team that works as one to improve safety, enhance mobility, and inspire innovation in the Florida transportation system.

The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state's economic competitiveness, prioritizes Florida's environment and natural resources, and preserves the quality of life and connectedness of the state's communities.

As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.

This position provides comprehensive administrative support by managing office operations, coordinating personnel actions, and maintaining confidentiality. Oversees purchasing, travel, and budget processes, ensuring compliance with departmental procedures. Maintains organized records and correspondence, processes invoices, and supports fiscal reporting. Coordinates meetings, travel, and facility issues, and assists with enforcement plan documentation. Serves as a liaison between management and staff, offering guidance on policies and procedures, and contributes to special projects and report preparation.

Through cooperation, coordination, and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC : Trust, Relationships, Respect, Empowerment, and Communication.

FDOT encourages our team members to grow through engagement, empowerment, training, and professional development. Through our agency's learning management system, you have access to hundreds of computer-based training and instructor-led courses.

Florida Department of Transportation, Office of Maintenance, Motor Carrier Size & Weight. This position will be located in either Lake City (Columbia County) or Tallahassee (Leon County).

Annual Salary Range : $51,340.77 - $66,440.99

Your specific responsibilities include managing office administrative functions, coordinating personnel actions, and coordinating with management and other administrative staff on purchases, ensuring department procedures are followed and all offices are in compliance. Processes correspondence and requests from staff and management. Processes a variety of fiscal functions, including the following : assists with gathering data and developing reports, independently handles written communications, including compiling data, developing reports and preparing letters / memorandum. Makes travel arrangements and prepares travel reimbursements, schedules meetings and appointments. Coordinates with Area Manager, scale maintenance personnel and district personnel on any facility issues. Also coordinates with Area Manager on personnel issues for Weight Inspectors.

The successful candidate will have the following required knowledge, skills, and abilities : Knowledge of administrative principles and practices, office procedures and practices, and the principles and techniques of effective communication. Skills in collecting, evaluating, and analyzing data relating to administrative functions such as budgeting, human resource management personnel, purchasing or report writing. Written and verbal communication. Reading, interpreting, communicating applicable rules, regulations, policies and procedures. Ability to collect data relating to administrative functions such as human resources, purchasing or report writing. Prepare correspondence and administrative reports. Understand and apply applicable rules, regulations, policies and procedures. Work independently. Handle confidential information. Plan, organize and coordinate work assignments. Communicate effectively. Establish and maintain effective working relationships with others. This position will be required to respond before, during and following emergency situations.

Minimum qualifications include two years of administrative or clerical experience. Post-secondary education can substitute for the required years of experience on a year-for-year basis.

The State's total compensation package for employees features a highly competitive set of employee benefits including : health insurance (over 90% employer paid), $25,000 life insurance policy (100% employer paid), dental, vision and supplemental insurances, State of Florida retirement package, 10 paid holidays a year, generous vacation and sick leave, career advancement opportunities, tuition waiver for public college courses, a variety of training opportunities, and Employee Assistance Program (EAP).