Office Coordinator

The Role

The Office Coordinator plays a key role in ensuring the smooth day-to-day operations of the office. This position supports facilities management, administrative coordination, and front desk operations. The ideal candidate is organized, proactive, and service-oriented, with a strong ability to multitask in a dynamic environment.

Job Responsibilities

• Primary point of contact for front desk, mail, and visitor management, ensuring a welcoming workplace environment
• Work closely with Facilities to support building maintenance, repairs, and office space coordination
• Support vendor and contractor relationships, including scheduling, onsite coordination, and compliance with security procedures
• Support the Site Leadership Team and Executive Assistant for site events and wellness initiatives
• Process invoices, complete expense reports, and assist with purchase orders related to facilities, supplies, and vendors
• Coordinate meeting room setup
• Maintain inventory of office and kitchen supplies; order and restock as needed
• Support catering and event logistics for onsite meetings, trainings, and special events
• Assist with new hire logistics in partnership with recruiters and Executive Assistant
• Provide administrative support for general office operations and cross-functional teams as required
• Demonstrate strong confidentiality and discretion when handling sensitive information
• Continuously evaluate processes for improvements in efficiency, quality, and safety
• This job description is not intended to be all-inclusive. Responsibilities may evolve over time, and other related duties may be assigned to meet the ongoing needs of the company

Required Qualifications

Preferred Qualifications

Work Environment & Physical Requirements

This position is 100% on-site, supporting the day-to-day needs of the office and ensuring a consistent, high-quality employee and visitor experience

Compensation & Benefits

Particle Measuring Systems is proud to be an Equal Opportunity Employer and are committed to building an inclusive and supportive workplace where everyone can thrive