Document Controller

We create the connections that get people and goods moving—whether by car, bus, train, plane, or their own two feet. Working within the context of the communities we serve, we provide planning, engineering, and infrastructure management services that fit the needs of our clients and improve the overall transportation experience. Join our team and help us keep communities connected.

Joining our team, turning visionary ideas into reality, will shape your future—and the future of your community.

Your Opportunity

Stantec is seeking a Document Controller to join team in New York City office. The successful candidate will possess at least 5 years of experience in a document control and administrative support role. This role requires good communication skills and a willingness to work as part of a team to successfully deliver major capital projects.

Your Key Responsibilities.

Support project managers and engineers in the preparation of project documentation, coordination of design deliverables, and tracking of project progress

Assist in organizing project data, maintaining schedules, and preparing presentations or reports for internal and client meetings.

Update and maintain project data in project document systems.

Adheres to document control process for all project documents including submittals, general correspondence, RFIs / RFCs, project reports, meeting minutes and other records. Maintain document control logs and action item logs, log design / document comments, and report on status of open items. Distribute documents and maintain controlled distribution lists.

Assists with the change control process and files for contract changes, prepare reports, and manage all records regarding contract change issues.

Assists in preparing project closeout documentation.

Follows our record retention and quality procedures and policies.

Your Capabilities and Credentials

Proficiency in MS Office, MS SharePoint and Adobe Acrobat.

Experience with Oracle Unifier, Procore, ACC or other construction document control programs is a plus.

Experience with time scheduling software MS Project or Primavera 6 is a plus.

Prior experience working on large infrastructure programs preferred.

Must have strong interpersonal skills, written and verbal communication skills.

Excellent organizational skills and attention to detail, with the ability to manage multiple priorities and assignments.

Ability to adapt to new tools, processes and project requirements as part of a multidisciplinary team.

Education and Experience

Technical degree / diploma / certificate or equivalent in related field or an equivalent combination of education and experience.

Minimum of 5 years in a project documentation coordinator role.

Why Stantec?

Career development resources to expand your skills, enhance your expertise, and grow your career.

Ability to work alongside others who share your passion to support communities through exciting and unique projects.

A comprehensive benefits package which helps you focus on your health and well-being, save for retirement, and make the best choices for you and your family. Benefit offerings include programs such as 401K, Employee Stock Purchase Plan, Health Insurance, Dental Insurance, Vacation, Sick Time, Holiday Pay, Paid Family Leave, Tuition Reimbursement, and more.

Ability to join Stantec committees, employee resource groups, participate in community volunteering, and join various company or local groups / initiatives.

We put people first and want to help you make that appointment or the baseball game that you need to attend. At Stantec, we have a hybrid, flexible work schedule that meets both business and individual needs.

Are you interested in this role but don’t meet every single requirement? At Stantec we create opportunities by inviting, embracing, and celebrating differences. So even if your experience doesn’t align perfectly with every qualification, we encourage you to apply anyways! You may just be the right candidate for this or other opportunities.

Pay Range :

• Locations in NYC & CA (Bay Area) & NJ (RP)-$67,500.00 - $94,500.00 Annually

Pay Transparency : In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. Actual compensation for part-time roles will be pro-rated based on the agreed number of working hours per week.

Benefits Summary : Regular full-time and part-time employees (working at least 20 hours per week) have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term / long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law).

Temporary / casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements

Primary Location : United States | NY | New York

Organization : 1923 Transpt-US Northeast Infrastructure-New York NY

Employee Status : Regular

Travel : No

Schedule : Full time

Job Posting : 11 / 12 / 2025 07 : 12 : 07

Req ID : 1003370

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, colour, religion, sex, national origin, age, marital status, genetic information, disability, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with laws and regulations and ensures equitable opportunities in all aspects of employment. At Stantec we are committed to ensuring our recruitment process is accessible to all. If you require reasonable adjustments to be made during the recruitment process then please inform a member of our Talent Acquisition team.