Event Coordinator - WeHero

Event Coordinator - WeHero

At Submittable, we are transforming how organizations create social impact. Our platform empowers thousands of mission-driven organizations, from nonprofits to government entities, to make a difference in their communities and beyond. In 2024, our innovative software helped organizations worldwide run 30,000 programs , welcomed 1.2 million applicants , and facilitated the distribution of more than $10 billion in funding through our products on behalf of our clients.

We are looking for an Event Coordinator to join the WeHero team who is passionate about creating meaningful volunteer experiences and thrives at the intersection of planning, logistics, and communication. In this role, you'll play a key part in creating memorable volunteer experiences that embody the WeHero brand and meet client expectations. Our events range from small-scale gatherings of 10 people to large-scale virtual and in-person events of over 500 participants. You'll be at the heart of planning, logistics, and communications to deliver seamless and impactful events.

How You'll Make an Impact

• End-to-End Event Logistics : Manage all aspects of event logistics from planning through execution, tailoring each detail to meet event objectives and client needs.
• Smooth Execution & Problem Solving : Ensure events run seamlessly and respond to any unexpected issues with quick, solution-focused approaches.
• Effective Communication : Serve as the communication bridge between clients, vendors, and nonprofit partners to deliver clear, timely, and professional interactions.
• Budget Management : Oversee event budgets and track expenses efficiently to keep within event margins.
• Brand-Centric Event Collateral : Create high-quality event collateral (promotional materials, event pages, and volunteer experience guides) with a strong focus on WeHero's brand identity.

What We're Looking For

Nice to Have

WeHero Team Perks

Location : This is a hybrid role based in Missoula, MT or Bend, OR

Salary Details : This is a full-time, non-exempt position. The annual salary for this position is $60,000.00 .

We are interested in every qualified candidate eligible to work in the United States; however, we cannot accommodate scholastic or employment visas at this time. In addition, we are not able to consider applicants who reside in the following states : Alaska, Delaware, Louisiana, Maine, New Mexico, North Dakota, Oklahoma, Rhode Island, Vermont, West Virginia, and Wyoming.

Why Submittable?

Joining Submittable means becoming part of a forward-thinking, mission-driven company that values innovation, collaboration, and growth. We empower organizations working for social good with technology that accelerates their work, amplifies their impact, and drives meaningful change.

At Submittable, you'll find a supportive, dynamic work environment where your contributions directly influence our success. If you thrive in a fast-paced, evolving environment and are excited to be part of a company dedicated to social impact, we invite you to apply!

Benefits : We are proud to offer highly competitive benefits to our full-time employees, including :

Our Commitment to Inclusion & Belonging

At Submittable, we believe technology is a force for good, driving social impact and enabling corporate social responsibility on a global scale. To achieve this, we are committed to fostering a workplace that values inclusion and belonging as central pillars of our culture.

We embrace the strength of our diverse community by creating a safe space where employees feel empowered to share ideas, celebrate unique experiences, and learn from one another. By prioritizing inclusion, we aim to build an environment where everyone can bring their authentic selves to work and make innovative contributions that enable our customers to tackle complex challenges and spread more good.

As a globally used platform, we are dedicated to hiring and supporting employees who represent a range of backgrounds, experiences, and perspectives. This includes diversity in ethnicity, sexual orientation, gender, religion, ability, culture, and socioeconomic background.

Our Approach to AI in Our Hiring Process

We believe that Artificial Intelligence (AI) can be a powerful tool for good. We are committed to leveraging AI technologies responsibly, ensuring their use is equitable, fair, and safe. To ensure fairness and accurate skill assessment, we do not allow the use of AI tools (including note takers, transcription tools, or recordings) during take home tests or interviews. For additional information regarding the use of AI in hiring please review our AI Guidelines & Policies.