Maintenance Coordinator

Summary:
The Maintenance Coordinator will be responsible for coordinating and overseeing maintenance activities, managing work orders, scheduling technicians, and ensuring facilities are well-maintained, while also managing budgets and inventory as detailed below.

Core Responsibilities:

• Planning and Scheduling: Develop and implement maintenance plans, schedule preventative maintenance, and coordinate repairs, ensuring timely completion and minimal disruption.
• Work Order Management: Create, manage, and track work orders, prioritizing tasks based on urgency and impact, and assigning them to appropriate maintenance personnel or contractors.
• Resource Management: Manage inventory of supplies and equipment, order necessary materials, and ensure efficient utilization of resources, including labor and tools.
• Vendor Management: Identify, select, and manage relationships with external vendors and contractors for specialized maintenance tasks, ensuring quality and cost-effectiveness.
• Communication and Collaboration: Serve as a point of contact for maintenance-related issues, communicate with tenants, departments, and vendors, and collaborate with maintenance staff to ensure smooth operations.
• Record Keeping and Reporting: Maintain accurate records of maintenance activities, work orders, equipment history, and repairs, and generate reports on maintenance performance and costs. This includes budgetary record keeping to ensure all costs are accounted in appropriate budgets.
• Safety Compliance: Ensure that all maintenance activities are conducted in a safe and compliant manner, through ensuring that all required safety equipment is available to technicians as needed, and that records of safety compliance are maintained appropriately.
• Problem Solving: Identify and address maintenance issues promptly, troubleshoot problems, and implement solutions to prevent future problems.
• Continuous Improvement: Regularly assess maintenance procedures and processes, identify areas for improvement, and implement changes to enhance efficiency and effectiveness.

What You Will Do

• Utilizing computerized systems such as UpKeep, Microsoft or similar platforms, plan, coordinate, schedule work
• Coordinate with internal team members and outside vendors and sources to address needs including, but not limited to:
  • Acquiring Parts, Materials, Information and Resourcing
  • On the floor researching when necessary
  • Utilizing OEM Manuals and/or other resources
  • Developing and attaching job plans to work orders
• Engaging in the safety culture and being a leader in risk management by prioritizing access to necessary PPE and safety equipment.
• Ensuring maintenance work is planned in a proactive method by ensuring all activities are appropriately scoped, estimated, resourced, and in ready status prior to start of work
• Obtain quotes for contractor work & manage contractors as needed
• Leading and executing scheduled shutdowns
• Supporting maintenance crews and contractors to improve work plans
• Participate in developing/improving asset strategies
• Assisting with simple maintenance and operational tasks as required

Tool and Equipment Inventory

• Maintain records and perpetual inventory of tools and equipment, manually or using computers.
• Receive, stores and issue tools, machine parts, materials and equipment.
• Requisition stock to replenish inventory.
• Mark and identify tools and equipment, using identification tags, stamps or marking tool. May also deliver tools and equipment to workers.
• Interacts with vendors to obtain services or product information, such as price, availability and delivery schedule.
• Maintains manual or computerized procurement records such as items or services purchased, cost, delivery, product quality or performance. May also arrange pickup and delivery.

Preventative Maintenance

• Review preventive maintenance to be performed on equipment, review data against maintenance plans, workload and standards.
• Notify personnel of maintenance to be performed. Identify and prepare material to be on hand for usage during PM schedules.
• Maintain maintenance file of individual equipment maintenance.
• Utilize computer as necessary to maintain information related to work assigned.
• Maintain a safe and clean work area complying with procedures.
• Assist the Maintenance Department in audits and associated corrective actions.

EDUCATION and/or EXPERIENCE: High school diploma or equivalent required along with additional related education/training is required. Strong inventory skills or background along with competent computers skills using Microsoft Office Suite and CMMS programs.

LANGUAGE SKILLS: Must be able to read and interpret documents such as safety rules, operating, maintenance manuals and technical procedures. Understand and interpret electrical schematics and panel drawings. Ability to effectively communicate, read, comprehend and follow instructions (verbal, written, or from blueprints or drawings) as well confer with vendors, suppliers, contractors and customers.

MATHMATICAL SKILLS: Must possess the ability to perform basic shop mathematics. Ability to add, subtract, multiply and divide in all units of measure, (English and Metric) using whole numbers, fractions and decimals.

REASONING ABILITY: Must be able to apply common sense, understand and carry out instructions given in written, verbal or diagram form. The ability to effectively prioritize activities and conduct duties with minimal supervision is important. The ability to diagnose equipment parts where limited information exists.

OTHER SKILLS & ABILITIES: Ability to organize, manage and control aspects of the job. Requires accountability for maintaining schedules, cost and documentation. Requires strong organizational and time management skills with good attention to detail and the ability to coordinate and prioritize multiple projects. Consistently demonstrates a positive attitude, be a team player, respectful, cooperative, trustworthy and willing to help and take ownership as needed.

PHYSICAL DEMANDS: Requires regular standing, walking, manipulating hands, wrist and fingers to grasp tools and parts as well as reaching with hands and arms. Required to carry up to 50 lbs. up to 10 feet. Occasionally lift 75 lbs. (various pieces of equipment) from floor to waist level. Required to initiate push/pulling forces of up to 40 lbs. and sustained forces of up to 20 lbs. for a distance of up to 100 feet. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT: While performing the duties of this job, a coordinator will encounter noise levels that are loud.

The following personal protective equipment (PPE) is required to be worn at when performing work requiring it: safety glasses and hearing protection.

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