Logistics Coordinator II

Logistics Coordinator II

SEIU Local 521 was founded in 2007 when 5 local unions came together in the Bay Area, Central Coast and Central Valley to form one larger, more powerful union. Together our members are building a true 21st century union fighting to empower and improve the lives of our members. We represent over 50,000 public service workers in cities, counties, courts, schools, private non-profits, special districts, and public health care.

Our mission is to provide our members with a voice in the workplace, in their union and in the larger community. Through our actions, we intend to create a more just and humane society. We are committed to protecting and improving the lives of workers and their families. We will work to improve and protect the services we provide to our communities. We believe that by working together as a united front, we can win better contracts and build industry power in our region.

Under minimal supervision, this position is filled by a person who shows a great deal of initiative in coordinating and following through on work assignments. Requires a thorough knowledge of the Local's operations policies and procedures and ability to communicate these effectively to other staff. They can perform all the standard administrative and logistics duties with independence but also uses program knowledge to provide proactive services. Further, this person will be cross trained in other admin duties and will be called on to carry out those duties when needed. Works as a team with directors and other staff to meet the goals of the Local. Must adapt well to change, be able to work from oral instructions and be flexible and responsive to member and staff needs in a demanding environment. This role builds upon the previous Logistics Coordinator position, incorporating all prior responsibilities. Note : Identification of duties for this classification shall not be construed to preclude the inclusion or assignment of the same or similar duties to other classifications.

The responsibilities listed describe the general nature of this role. Not every duty will be performed at all times; some may be assigned occasionally or as backup. Specific assignments may shift depending on organizational needs.

• Purchase food and supplies for member meetings / events consistent with the Local's policies.
• Assist with preparation, transport, setup, and breakdown of materials and event- and meeting-related equipment such as sound systems, loudspeakers, AV equipment (e.g. Zoom, TVs, Audio system etc.), and sign-in systems.
• Provide on-site logistical support, including sign-in, food distribution, and other event needs as assigned.
• Maintain inventory and support the use of event-related equipment (i.e. sound systems, loudspeakers, other AV equipment (Zoom TVs etc), and sign-in systems (whether paper or digital).
• Assists team with ordering office supplies consistent with the Local's policies and procedures.
• Coordinate bulk mailings, sending and receiving mail, including postage systems.
• Manage the work of General Office Workers, temporary workers or volunteers as assigned.
• Drive a personal or rental vehicle to transport materials and supplies; load and unload as needed.
• Coordinate, manage or interact with logistics, or operations vendors as assigned.
• Compile statistics, material or other information as needed.
• Compose and type letters of an advanced nature.
• Create and maintain correspondence files, come-up files, and general records for assigned staff and general office files.
• Create and maintain databases and spreadsheets.
• Maintain, edit and post information on the Local's website platform where web page knowledge is not required, and post documents to SharePoint or other information platforms.
• Support Communications standard operating procedures.
• Operate and, where appropriate, maintain standard office machines and equipment, including computers, printers, multi-function copiers, etc.
• Perform clerical and secretarial services and / or routine typing for others as required.
• Perform efficiently under pressure of deadlines.
• Prioritize work in order to complete assignments within time limits.
• Support scholarship program applications.
• Relieves front desk as needed by answering phones, taking messages, dealing with visitors, answering questions and furnishing information of an advanced nature.
• Reserve meeting facilities, arrange for food, and / or confirm meetings as required and coordinate meetings and actions with staff.
• Prepare (edit, type, layout, lettering, and graphics) a variety of correspondence, bulletins, reports, leaflets, etc., from rough or clean copy.
• Return calls when appropriate or assigned to support staff efficiency.
• Work closely with staff to prepare for meetings by taking initiative to send out notices and prepare materials.
• Reminds staff and director of deadlines and procedures.
• Run reports from Unionware or other similar software applications.
• Performs related duties as required.

Knowledge of :

Ability to :

Minimum qualifications : At least two (2) years of increasingly responsible secretarial work. Must have completed classes in editing, proofreading, grammar and punctuation, or demonstrate equivalent competency. Completed intermediate level classes in software programs listed above, demonstrate equivalent competency. A high degree of consistency and accuracy. Works independently with minimal direction. Anticipates needs of staff.

Additional requirements : Overtime may occasionally be required. May be required to drive. Must possess a valid California driver's license; must pass a DMV check and have a good driving record; must have auto insurance that covers business driving (minimum of $100,000 per person / $300,000 per incident bodily injury liability / $100,000 property coverage); and must possess an automobile for business use.