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Accounts Payable Specialist
Accounts Payable SpecialistRolfson Oil • Addison, TX, US
Accounts Payable Specialist

Accounts Payable Specialist

Rolfson Oil • Addison, TX, US
[job_card.variable_days_ago]
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  • [job_card.full_time]
[job_card.job_description]

Job Description

Job Description

Benefits :

  • Medical, Dental, and Vision health insurance elections
  • Voluntary STD, Life, Hospital Indemnity, Identity Theft, and Accident coverage
  • Basic Life Insurance, Long Term Disability Insurance, and AD&D Insurance offered at no cost
  • 401K with 4% company match
  • Overtime pay for hours worked over 40 hours
  • Weekly Pay
  • Direct Deposit or Pay Card option
  • Online pay stub access
  • 24-7 office support

About Rolfson Oil :

Rolfson Oil is a leading provider in the energy sector, known for reliability, innovation, and strong vendor partnerships. Our Addison, Texas office is a hub of collaboration and growth, offering employees the chance to thrive in a fast-paced environment while contributing to the success of one of the industry’s most respected companies.

Job Overview :

We are seeking a detail-oriented Accounts Payable Specialist to join our finance team in Addison. This role manages the full-cycle accounts payable process — from invoice review to payment processing — ensuring accuracy, timeliness, and compliance. You’ll play a key role in maintaining strong vendor relationships and supporting internal departments.

Responsibilities :

  • Manage the AP inbox by receiving, reviewing, and verifying vendor invoices
  • Prepare weekly payment runs (checks, ACH, wire transfers)
  • Reconcile vendor statements and resolve invoice discrepancies
  • Import / export invoices into Concur; ensure proper coding and documentation
  • Communicate with vendors to request credits, clarify billing, or obtain missing invoices
  • Perform daily data entry using QuickBooks, Excel, and vendor portals
  • Serve as the primary point of contact for vendor inquiries and issue resolution
  • Support vendor onboarding (W-9s, insurance certificates, banking information)
  • Ensure all company utilities (electricity, water, internet, etc.) are kept current and paid on time
  • Act as backup to the AP Manager for fuel purchase drafts and invoice processing
  • Participate in AP-related projects and other duties as assigned

    • Qualifications :

  • Proficiency with accounting systems (Concur, QuickBooks)
  • Strong Excel skills (VLOOKUP, pivot tables)
  • High attention to detail and accuracy
  • Excellent communication and customer service skills
  • Ability to manage multiple priorities in a fast-paced, high-volume environment
  • Strong analytical and problem-solving abilities

    • Why Join Us in Addison :

  • Collaborative Team Culture : Work with a supportive finance team that values precision and teamwork.
  • Professional Growth : Opportunities to expand your skills in accounting systems and vendor management.
  • Impactful Work : Your contributions directly support operations in the energy industry.
  • Thriving Location : Addison offers a vibrant business community with convenient access to local amenities.
  • Company Values : Rolfson Oil fosters innovation, accountability, and long-term success for both employees and partners.

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