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Payroll Systems Manager, Oracle
Payroll Systems Manager, OracleWheeler Staffing Partners • Addison, TX, United States
Payroll Systems Manager, Oracle

Payroll Systems Manager, Oracle

Wheeler Staffing Partners • Addison, TX, United States
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  • [job_card.full_time]
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Payroll Systems Manager, Oracle

Location : Addison, TX (Hybrid – 3–4 days onsite per week)

Employment Type : Contract (Potential Contract-to-Hire)

Pay Rate : $50–$58 / hour

Company : Wheeler Staffing Partners

Position Summary

Wheeler Staffing Partners is seeking an experienced Payroll Systems Manager to lead payroll technology strategy, governance, and optimization for a large, multistate organization supporting approximately 14,000 employees.

This role serves as the system owner for UKG Pro Workforce Management and Oracle EBS Payroll , overseeing payroll system configuration, integrations, compliance, and organizational hierarchy management. The Manager will partner closely with HR, IT, Finance, and Payroll Tax teams to ensure payroll accuracy, system integrity, and regulatory compliance.

This position manages both onsite and remote team members and plays a critical leadership role in payroll systems strategy and operational excellence.

Key Responsibilities

Payroll Systems Leadership & Strategy

  • Serve as system owner for UKG Pro Workforce Management (WFM) and Oracle EBS Payroll
  • Develop and execute payroll systems roadmap in partnership with IT
  • Lead end-to-end system testing, upgrades, and production support
  • Oversee system integrations (GL, benefits, tax systems, vendor interfaces)
  • Establish governance standards, documentation, and configuration best practices
  • Implement automated audits and internal controls for payroll accuracy

Payroll Tax Configuration & Compliance

  • Partner with Payroll Tax team on multistate payroll tax configuration
  • Manage SUI, SUTA, local tax jurisdictions, reciprocity rules, supplemental wage taxation, and withholding setup
  • Support quarterly and annual tax reviews, reconciliations, audits, and year-end processing (W-2s)
  • Conduct Oracle quarterly and annual payroll testing
  • Perform monthly Vertex update testing

    • UKG Pro Workforce Management Administration

  • Maintain pay rules, earnings codes, deduction codes, tax profiles, work groups, and job structures
  • Oversee UKG-to-Oracle payroll integrations
  • Ensure system optimization and compliance with payroll policies

    • Organizational Hierarchy & System Administration

  • Maintain company structure including cost centers, business units, supervisors, and labor distribution
  • Support reorganizations, acquisitions, and new business openings
  • Manage file loads, legal entity setup, and coordination
  • Oversee ServiceNow tickets, daily reconciliations, and system requests

    • Operational Excellence & Team Leadership

  • Lead and develop Payroll Systems team members (onsite and remote)
  • Provide training and system support to Payroll and Tax teams
  • Serve as payroll systems subject matter expert (SME)
  • Support iCIMS recruitment and onboarding system administration (user access, audits, issue resolution)
  • Drive continuous improvement initiatives across payroll technology platforms

    • Required Education

  • Bachelor’s Degree from an accredited college or university or equivalent combination of education and experience
  • Education-to-experience substitution allowed (1 : 1 ratio)

    • Required Experience

  • Minimum 7+ years of payroll systems or HRIS experience
  • Minimum 3+ years in a leadership or management role
  • Strong expertise in UKG Pro Workforce Management (Required)
  • Strong expertise in Oracle EBS Payroll and Payroll Tax Systems (Required)
  • Experience managing complex organizational hierarchies
  • In-depth knowledge of multistate payroll tax laws , SUI / SUTA, wage reporting, and year-end processing
  • Experience supporting payroll for large, multistate employee populations

    • Skills & Competencies

  • Payroll Systems Management
  • UKG Pro WFM Configuration
  • Oracle EBS Payroll Administration
  • Payroll Tax Compliance (Multistate)
  • System Integrations & Testing
  • Organizational Hierarchy Management
  • Analytical and Problem-Solving Skills
  • Process Improvement & Automation
  • Team Leadership & Development
  • High Attention to Detail
  • Confidential Data Management
  • Strong Written and Verbal Communication

    • Physical & Work Requirements

  • Extended periods of sitting and computer use
  • Occasional standing, walking, and lifting up to 10 pounds
  • Ability to manage deadlines and confidential information in a fast-paced environment

    • Why Work with Wheeler Staffing Partners

    Wheeler Staffing Partners is an Equal Opportunity Employer. We make employment decisions without regard to race, color, national origin, religion, sex (including pregnancy), age, disability, sexual orientation, gender identity, citizenship status, military status, marital status, genetic information, or any other protected category protected by law.

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