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Sales Operations Coordinator
Sales Operations CoordinatorXeripro, LLC • San Antonio, TX, US
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Sales Operations Coordinator

Sales Operations Coordinator

Xeripro, LLC • San Antonio, TX, US
[job_card.variable_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]

Job Description

Job Description

Position Overview

The Operations Coordinator plays a key role in keeping projects organized, on schedule, and within budget.

This position supports the entire production process — coordinating subcontractors, materials, scheduling, and job tracking across Texas and New Mexico.

The ideal candidate is reliable, detail-oriented, tech-savvy, and thrives in a fast-growing, fast-paced construction environment.

Key Responsibilities

Project Scheduling & Coordination

  • Coordinate subcontractor schedules for measurements and installations.
  • Maintain weekly production calendars across Texas and New Mexico.
  • Track job progress and updates in JobNimbus.
  • Communicate start dates, delays, and timelines to clients.

Material Ordering & Delivery Management

  • Build material lists from approved estimates.
  • Order materials from suppliers and schedule deliveries.
  • Track ETAs and verify deliveries with subcontractors.
  • Maintain accurate material logs per project.

    • Budget & Cost Tracking

  • Track weekly material and labor budgets for all jobs.
  • Build and maintain budget spreadsheets in Excel.
  • Compare estimated vs. actual costs for accuracy.
  • Flag potential cost overruns early.

    • JobNimbus Project Management

  • Keep all active jobs updated and organized in JobNimbus.
  • Upload photos, receipts, documents, material lists, and notes.
  • Maintain tasks, reminders, and job status progression.
  • Ensure pipeline accuracy from pre-construction to close-out.

    • Field & Client Communication

  • Send project start notices and material delivery updates.
  • Communicate with clients throughout project execution.
  • Assist with final walkthrough scheduling and punch-list coordination.

    • Administrative Support

  • Assist with final invoicing and close-out files.
  • Maintain subcontractor and supplier lists.
  • Support improvement of internal processes and workflows.

    • Qualifications

  • 2+ years experience in construction operations, project coordination, landscaping, or similar roles (preferred).
  • Comfortable communicating with subcontractors, vendors, and clients.
  • Proficient in Excel — formulas, sorting, tracking, and spreadsheets.
  • Experience using JobNimbus or similar CRM / work order software is a plus.
  • Strong organization skills with the ability to manage multiple jobs.
  • Bilingual English / Spanish is a strong advantage.
  • Must be reliable, proactive, and detail-driven.
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