Bulk Terminal Administrative Assistant

Port of Corpus Christi Authority Job Title : Bulk Terminal Administrative Assistant Salary : $43,284.80 - $61,464.00 Annually Location : Corpus Christi, TX Job Type : Full-time Job Number : 2025-00490 Department : Bulk Terminal-Undistributed Opening Date : 11 / 03 / 2025 Closing Date : 11 / 17 / 2025 11 : 59 PM Central Description : Job Summary Hiring Range : $43,284.80 -$54,993.12 / Year. It is anticipated that the hiring rate offered will be + / - the midpoint range depending on qualifications. Port Corpus Christi Authority (PCCA) is currently seeking a dynamic professional to join our team! This position will coordinate office operations covering a broad range of functions including but not limited to, processing procurement documentation of maintenance parts, materials and supplies, and compiling and maintaining records of business transactions and office activities of the Bulk Terminal, while providing support to the Bulk Terminal Manager. ESSENTIAL FUNCTIONS Completes records, reports, and technical data entries, as well as other related tasks upon request, to support departmental compliance Prepares, reviews, and maintains reports, letters, and other materials in both draft and final format, including records required for the Environmental Management System Maintains records of vessels and jobs worked, prepares crane and downtime reports for processing, and manages inventory of office, safety, and other supplies required for Bulk Terminal operations Notifies Terminal Manager, Group Supervisor, safety, and environmental personnel, utilizing established internal notification protocols of safety and environmental compliance issues and results of corrective actions or issues resolution as required Supports management by assisting with the creation of standard operating procedures (SOPs) to create and maintain a safe and productive work environment while still abiding by company policies Supports management in understanding compliance issues and identification of necessary actions through communications while ensuring compliance with environmental policy Completes weekly dust control report to be sent to all terminal operators Relays instructions and information given by management to personnel regarding required training Supports safety and environmental policy by assisting in identifying relevant topics and participating in daily / weekly / monthly safety and / or environmental meetings with Bulk Terminal personnel which is required by the Safety Action Plan and Air Permit Supports and assists management by communicating specific requirements to contractors and customers and helps maintain effective relations with Bulk Terminal tenants and operators. The appropriate department staff directs communications on safety and environmental communications. Uses NeoGov to maintain accurate and complete records regarding training (i.e., equipment, policy / procedure) as directed and can provide reports as requested Audits timesheets for accuracy and ensures all timesheets are submitted in a timely manner Supports Emergency Management with all Bulk Terminal Operations emergency response planning and drills Serves as an internal auditor for the EMS internal audit program Performs operational compliance tasks and conducts work in a professional and confident manner, maintaining the integrity of the PCCA Works collaboratively with the Safety Department preparing and submitting any necessary paperwork pertaining to the Port safety program Works directly with the accounting department providing purchase order information and purchase account coding Initiates purchase order information research, sets up accounts as requested and keeps purchase order requests of accounts utilizing appropriate electronic requisitioning system Works with other departments and vendors ensuring proper documentation is received Assists management in general administrative duties as assigned including, but not limited to scheduling appointments, answering incoming calls, taking and relaying messages for department personnel CPR certified or the ability to become CPR certified within the first year of employment Tier 3 status designation CANDIDATE PROFILE The preferred candidate for this position should be an organized, thorough, and disciplined individual with a focus on maintaining optimal integrity in support of the PCCA. They must possess the following : EDUCATION & CREDENTIALS High school diploma or equivalent Minimum two years formal education from an accredited college or university preferred Ability to obtain and retain instruction / information Ability to obtain and maintain a Transportation Worker Identification Credential (TWIC) during course of employment Valid driver’s license EXPERIENCE & JOB KNOWLEDGE Proven proficiency in speaking, reading and understanding English Minimum of four years of experience and / or training; or acceptable equivalent experience in relation to the areas or duties outlined Experience in creating routine drafted reports and speaking effectively before employees Experience exercising considerable judgment to operate and maintain equipment safely and efficiently Strong ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals TECHNICAL SKILLS Exceptional mathematical skills Ability to understand, interpret, and apply all PCCA policies, promote and adhere to the SEAPORT values, state / federal laws Proficiency in MS Office, including Word and Excel, Outlook and other related applications with a typing speed of 45wpm. Maintain good employee relations and encourages and fosters a helpful environment where teamwork prevails. Assists senior management and office staff where appropriate ESSENTIAL PHYSICAL JOB FUNCTIONS Ability to perform essential job functions, including but not limited to frequent standing, walking, sitting, speaking or hearing, typing and occasional reaching, stooping, kneeling, lifting and / or moving up to 20 pounds with or without reasonable accommodation Must be able to walk and stand on level and / or inclined, climb stairs, ramps, ladders and work stands. Must be able to crouch, crawl, grasp / handle objects, use finger dexterity, bend elbow / knee and reach above / below shoulders Ability to work in a general office environment, with some exposure to the elements when visiting worksites (moderate noise levels and moving mechanical parts are present). When visiting worksites, ability to wear personnel protective equipment, including hard hat, steel-toed footwear, eye and hearing protection when performing work functions Ability to operate light-weight highway vehicles and standard office equipment and to work the requisite hours to fulfill position objectives, including evenings and / or weekends, as needed APPLICATION PROCESS Interested and qualified candidates must apply online at www.portofcc.com on or before November 17, 2025, 11 : 59 PM CST. If you are selected for a position with PCCA, your employment will be contingent upon submission to and successful completion of a drug test and alcohol screening as well as a verification of information and qualifications provided during the selection process. As part of our dedication to the diversity of our workforce, PCCA is committed to Equal Employment Opportunity. Applicants will receive consideration for employment without regard for race, color, gender, religion, national origin, disability, veteran status, military status, age, marital status, sexual orientation, gender identity, genetic information or any other protected group status. Benefits : PCCA employees are offered a comprehensive benefits package : Competitive salary paid bi-weekly Texas County & District Retirement System (TCDRS) 457(b) Deferred Compensation Plan and Roth Low-cost, high quality benefit package including health, dental & vision insurance Health Savings and Flexible Spending Accounts Voluntary life and AD&D, disability, supplemental, and pet insurance Virtual care telemedicine 24 / 7 with $0 copay (medical, mental health, dermatology, nutrition, neck & back care) Tuition reimbursement 529 Education Savings Plan Passes to local venues, such as the Texas State Aquarium and the USS Lexington Museum Paid leave (vacation, sick, bereavement) Thirteen paid holidays Employee assistance program, volunteer time off, and wellbeing benefits Salary commensurate with experience Questions : 01 Are you 18 years or older?Yes No 02 This position requires a high school diploma or equivalent. Do you meet this requirement?Yes No 03 A minimum of two years of formal education from an accredited college or university is preferred for this position. Do you have this level of education?Yes No 04 This position requires the candidate to have the ability to speak, write, read and interpret documents such as safety rules, operating and maintenance instructions, and procedural manuals in English, and carry out oral and written instructions. Do you meet this requirement?Yes No 05 The successful candidate will have a minimum four years of experience and / or training; or acceptable equivalent experience in relation to the areas or duties outlined. Do you have this experience?Yes No 06 This position requires the ability to write routine reports and correspondence, and speak effectively before employees. Do you meet this requirement?Yes No 07 The successful candidate must possess considerable judgement to safely and efficiently operate and maintain equipment. Do you meet this requirement?Yes No 08 The successful applicant must possess exceptional mathematical skills, including the ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. Do you meet this requirement?]Yes No 09 The successful candidate must have the ability to understand, interpret, and apply all PCCA policies, while promoting and adhering to the SEAPORT values and state / federal laws. Do you meet this requirement?Yes No 10 The successful candidate must be proficient in MS Office, including Word and Excel, Outlook, and other related applications with a typing speed of 45wpm. Do you meet this requirement?Yes No 11 The successful candidate must have the ability to maintain good employee relations and encourages and fosters a helpful environment where teamwork prevails. Assists senior management and office staff where appropriate. Do you meet this requirement?Yes No 12 This position requires the ability to perform essential job functions, including but not limited to frequent standing, walking, sitting, speaking or hearing, typing and occasional reaching, stooping, kneeling, lifting, and / or moving up to 20 pounds with or without reasonable accommodation. Do you meet this requirement?Yes No 13 The successful candidate must be able to walk and stand on level and / or inclined surfaces for certain periods throughout the day along with the ability to climb stairs, ramps, ladders, and work stands. The candidate must also be able to crouch, crawl, grasp or handle objects, use finger dexterity, and bend elbow / knee and reach above / below shoulders. Would you be able to meet this requirement?Yes No 14 This position requires the candidate to have the ability to work in a general office environment, and on a work site with exposure to adverse weather conditions, fumes and / or air particulates, working in high precarious places, risk of electrical shock and moving mechanical parts, moderate noise levels and working at heights, ability to wear personnel protective equipment, including hard hat, steel toed footwear, eye and hearing protection when performing work functions. Do you meet this requirement?Yes No 15 This position requires the ability to operate light-weight highway vehicles and standard office equipment and to work the requisite hours to fulfill position objectives, including evenings and / or weekends, as needed. Do you meet this requirement?Yes No Required Question EmployerPort Of Corpus Christi Authority Address 400 Charles Zahn Jr. Drive Corpus Christi, Texas, 78401 Phone361.885.6162 Website https : / / portofcc.com / Click here to view more information about benefits PI279424186