Safety Systems Administrative Assistant

Job Description

The Safety Systems Administrative Assistant plays a key role in supporting health, safety, security, and training initiatives across the organization. Working under the direction of the Safety Systems Manager, this position is responsible for developing, implementing, and maintaining safety programs, policies, and software systems that drive compliance, improve workplace safety, and support operational goals.

Key Responsibilities

• Design, develop, and manage corporate safety training programs to ensure alignment with regulatory standards and internal goals.
• Maintain and administer the company’s safety management database (Velocity) and related systems.
• Develop and maintain corporate systems for accurate safety records and data management.
• Support the creation, review, and updates of corporate safety policies and procedures.
• Assist with investigations, audits, and compliance activities as needed.
• Manage and administer a variety of existing and future safety-related programs and software platforms, including :
• Velocity, MSDS Online, Brady 360, OHM, Code Red, VPP Applications, GoCanvas, Jot Forms, Adobe Sign
• Vendor Management Programs (client and customer side)
• PPE Programs, Safety Surveys, Audit Programs, Industrial Hygiene coordination, Workers’ Compensation, Chemtrec Management, and Safety Training Content Libraries.
• Ensure compliance with all applicable policies, procedures, and regulatory standards.
• Perform additional duties as assigned to support safety system objectives.

Qualifications