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Bookkeeper
BookkeeperEnvision Staffing Solutions • Palm City, FL, US
Bookkeeper

Bookkeeper

Envision Staffing Solutions • Palm City, FL, US
[job_card.variable_days_ago]
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  • [job_card.full_time]
[job_card.job_description]

Job Description

Job Description

Overview :

Our client, an 832-home HOA is seeking a detail-oriented, organized, and reliable Bookkeeper to manage the financial operations of the Association. This role oversees day-to-day accounting functions, supports administrative tasks, and ensures accurate financial records. The ideal candidate has strong bookkeeping experience and is proficient with QuickBooks.

Key Responsibilities :

Accounts Payable (A / P)

  • Process vendor invoices and ensure timely payments.
  • Maintain vendor files, verify accuracy of charges, and address discrepancies.
  • Prepare checks, ACH payments, and supporting documentation for Board approval.

Accounts Receivable (A / R)

  • Record homeowner assessments and other incoming payments.
  • Track outstanding balances and send reminders or statements as needed.
  • Assist with delinquency reporting and coordinate with management / collections when applicable.

    • Payroll

  • Process payroll for HOA employees, including time tracking, deductions, and PTO.
  • Ensure compliance with federal / state wage laws and payroll tax requirements.
  • Maintain payroll records and coordinate with payroll providers when necessary.

    • Reconciliation & Financial Reporting

  • Reconcile bank accounts, credit cards, and financial statements monthly.
  • Ensure all transactions are accurately coded and recorded.
  • Assist in preparing monthly / quarterly financial reports for Board review.

    • Bookkeeping & Data Entry

  • Maintain accurate general ledger entries in QuickBooks.
  • Set up new vendors, homeowners, and financial categories as needed.
  • Update budgets, allocations, and recurring transactions.

    • Administrative Support

  • Maintain organized digital and physical financial records.
  • Assist with annual audits and budget preparation.
  • Support the HOA office with administrative duties such as scanning, filing, responding to emails, and coordinating with board members, homeowners, and vendors.

    • Qualifications :

  • 2+ years of bookkeeping or accounting experience (HOA or property management experience a plus).
  • Proficiency in QuickBooks required.
  • Strong understanding of A / P, A / R, payroll, and reconciliation processes.
  • Excellent attention to detail, accuracy, and time-management skills.
  • Ability to maintain confidentiality and work independently.
  • Strong communication and customer service skills.
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