DOCUMENT SCANNING TECHNICIAN

DOCUMENT SCANNING TECHNICIAN

SCOPE : This position produces digital copies of Agency documents for retention purposes and is responsible for ensuring that all physical documentation is scanned and digitally converted quickly and accurately into the storage system. The hours of work will be between 08 : 00 and 4 : 40 Monday to Friday. This position reports directly to the Director of Information Technology.

ESSENTIAL DUTIES AND RESPONSIBILITIES :

The below statements are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing of all responsibilities, duties and / or skills required.

• Prepare physical documentation for scanning in accordance with file preparation procedure.
• Scanning of documents at production scan station for electronic retrieval and retention purposes.
• Quality check completed scanned documents prior to indexing.
• Highlight any issues to I.T. Document Imaging Administrator for resolution.
• Complete all necessary paperwork accurately and in line with procedures where applicable.
• Leave work area clean, neat, and organized at the end of each shift.
• Other duties as assigned.

QUALIFICATIONS :

To perform this job successfully, an individual must be able to perform each competency satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required.

NECESSARY QUALIFICATIONS :

To perform the job successfully, an individual should demonstrate the following competencies :

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PHYSICAL DEMANDS AND WORK ENVIRONMENT :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to maintain a stationary position, operate computers and other office equipment, move about the office, and communicate. The employee must be able to sit or stand for eight hours while performing essential work duties. The employee must be able to accurately exchange information in person, in writing and via e-mail and telephone.

OTHER : The candidate must possess and maintain a valid driver's license in state of residence, and maintain an insurable driving record under the terms and conditions of the CMHA auto liability policy. The candidate may have no more than 4 accumulated points in 3 consecutive years.

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