Executive Assistant

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WHO WE ARE :

Founded by Josh Harris and David Blitzer, Harris Blitzer Sports & Entertainment (HBSE) includes in its portfolio the Philadelphia 76ers, the New Jersey Devils, Prudential Center in Newark, N.J., the Delaware Blue Coats, the Utica Comets and a variety of other sports and entertainment properties. Led by some of the best and brightest minds in the industry, HBSE positions itself as a pioneering and innovative global sports and entertainment business enterprise. We also strive to positively impact the local communities in which we operate through the powerful platform of sports. HBSE offers an energetic work environment built on collaboration, growth and a quest to excel in everything we do.

As part of its portfolio, Prudential Center in downtown Newark, N.J. annually hosts more than 200 games, concerts, family shows and special events and is a top-5 ranked sports and entertainment venue in the U.S. by Pollstar and Billboard. It is home to the New Jersey Devils, a renowned NHL franchise with three Stanley Cup championships and a proud, passionate fan base. HBSE also owns the NBA's Philadelphia 76ers, one of the most storied franchises in American sports, having won three championships led by some of the most iconic athletes in NBA history.

OUR COMMITMENT TO INCLUSION :

At HBSE, we are dedicated to hiring the best talent from the communities where we live, work and play - across all groups and levels; supporting and developing every employee to reach their potential; and creating an inclusive environment that allows team members to bring their true authentic selves to work.

Position Summary :

This position provides general administrative support to three HBSE senior executives - its Chief Financial Officer, Chief Legal Officer and Head of Real Estate - including scheduling coordination, report processing, travel arrangements, communication, file management, calendar control and other administrative tasks. The position may also support the executives' respective departments and the Human Resources department from time to time. This position will be based at the Prudential Center in Newark, NJ, though travel to the Philadelphia 76ers' Training Facility in Camden, NJ will be required on an ad hoc basis. The Executive Assistant must have the ability to multi-task in a fast-paced, high-energy environment, anticipate needs and workflow, and communicate seamlessly with other executives and staff members. He or she must maintain a high level of confidentiality, judgment and discretion due to operating in matters of sensitivity and significance.

Responsibilities include, but are not limited to, the following :

• Exercising discretion to act as gatekeeper, including managing calendars (for both internal and external appointments), answering and filtering incoming calls and screening incoming emails and information.
• Interacting regularly with other company executives and personnel, including other executive assistants.
• Performing confidential administrative responsibilities, including attending meetings of the Legal, Real Estate, and Finance departments
• Execute core financial processes, including new vendor and vendor bank account setup, positive pay process, routing of invoices in automated Accounts Payable system, vendor information verification, and monthly bank statement management.
• Manage invoice processing by retrieving and inputting invoices into Concur for automated payment vendors (e.g. utilities and healthcare).
• Overseeing legal billing, including intake and reconciliation
• Preparing and editing outgoing correspondence regarding matters of significance, to include email messages, letters, memos, etc.
• Handling special requests, including gift purchasing, coordination of tickets to games and events, charitable giving, team outings, etc.
• Creating and managing travel itineraries and expense reports.
• Organizing and facilitating meetings, including managing attendees and location logistics (guest check-in, conference room reservation, ordering / setting up catering etc.).
• Using various software, including word processing, spreadsheets, and presentation software to prepare reports, presentations and / or special projects
• Performing other ad hoc duties as assigned.

Qualifications (educational, experience and basic knowledge requirements) :

WORKING CONDITIONS :

COMPENSATION AND BENEFITS :

The pay range for this position at commencement of employment is expected to be between $75,000 and $95,000 / year. Base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience.

This position will be an "at-will position" and the Company reserves the right to modify base pay (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department / team performance, and market factors.

The benefits package for the position may include the following, subject to the terms of the then-in-effect Company policies, plan documents and other eligibility criteria :

Details of participation in these benefit plans will be provided if a candidate receives an offer of employment.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.