Administrative Assistant

ADMINISTRATIVE ASSISTANT

Thomas & Hutton is a growing, well-established professional services firm providing consulting services throughout the southeast. We are an award-winning company that has been recognized as one of the best places to work in Georgia and South Carolina. Some of our many services include Civil, Environmental, Structural and Marine Engineering; Land Surveying; Land Planning; Landscape Architecture; Geographic Information Systems and Construction Administration.

Thomas & Hutton is seeking an Administrative Assistant in Chamblee, Georgia . The successful candidate will be a professional, friendly, team-player, who is responsible for greeting clients, acting as an office point of contact for internal and external communications, and completing administrative tasks identified below. The regular hours for this position are Mon-Thursday 730AM - 530PM and Friday 730AM-1130AM.

Typical Duties :

• Demonstrated experience regularly using Word, Excel, Outlook, utilizing proper spelling and English grammar.
• Ability to : draft letters, memos, emails and spreadsheets at an advanced level.
• Ability to track and order office supplies as needed
• Maintains files, schedules and facilitates meetings.
• Provides excellent customer service, good organizational skills, and excellent people skills.
• Provide information relating to established policies and / or procedures, and other relevant sources, to internal and / or external customers over the telephone, in writing and / or in person.
• Research and summarize specialized or technical information from varied sources. This may require selecting the most appropriate material and the use of spreadsheets and customized database applications.
• Organize, oversee, establish and maintain data sources that may include contracts, budgets, payroll, legal documents and / or other records.
• Compose, draft, summarize, prepare, proofread and / or edit documents, contracts, proposals, and / or correspondence to ensure these conform to the appropriate use of the English language, specialized terminology and established procedures.
• Process mail that may require attaching related correspondence or information before forwarding, respond to mail that can be handled personally, identify priority and / or time-sensitive matters, and maintain security and confidentiality.
• Set up and attend departmental meetings, including creating meeting agendas.
• Assistance with staff travel arrangements to conferences or other events
• Assist in coordinating office activities and events such as meetings, conferences, and team building activities
• Records and types minutes as necessary.
• Schedule meetings and maintain T&H calendars.
• Order and pick up lunches and run errands off-site. A valid driver's license is required.
• Additional duties as necessary and / or required by the supervisor.

Minimum Requirements :

Education : Associates degree preferred and / or equivalent education and experience.

Experience : 5+ years experience performing administrative duties, including the research, analysis, and preparation of written reports and documents. Prior administrative experience in the engineering / architecture / construction industry preferred.

Skills :

Thomas & Hutton is a Drug-Free Workplace & E-Verify Participant

Thomas & Hutton's Mission Statement, "Relationships and Solutions for Success" describes not only our unwavering commitment to clients but also our commitment to the success, both professionally and personally, of our employees. Thomas & Hutton was named to the Best Places to Work in South Carolina and Georgia by SCBIZ and Georgia Trend, and named One of the best Civil Engineering firms to work for by CE News / Zweig White. What makes Thomas & Hutton a great place to work? Opportunities for professional development, strong benefits and compensation packages, a commitment to make our communities better for future generations, a family-oriented culture, and our reputation as a firm with extremely knowledgeable professionals who serve as trusted advisors to our clients. Visit www.thomasandhutton.com to learn more.

Some of our many benefits include :

We are an equal opportunity employer.

Qualified minorities, women, veterans and individuals with disabilities are encouraged to apply.

If you want to view the EEO is the Law poster, please choose your language : English - Spanish - Arabic - Chinese