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Operations Coordinator II-OBGYN
Operations Coordinator II-OBGYNMount Sinai Health System • New York City, New York, USA
Operations Coordinator II-OBGYN

Operations Coordinator II-OBGYN

Mount Sinai Health System • New York City, New York, USA
[job_card.variable_days_ago]
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  • [job_card.full_time]
[job_card.job_description]

Description

TheOperations Coordinator II is responsible for overseeing activities that support and maintain efficient HR operational and strategic initiatives and activities within the department.

Responsibilities

HR Support

  • Manage and process HR transactions for faculty and staff (e.g. invoices reimbursements moonlighting payments bonuses one-time supplements incentives OT new positions salary source changes WIOD etc.).
  • Oversee FMLA submissions and calculations coordinating with HR and employees.
  • Support visa processing for international faculty and staff.
  • Direct fund requests and tracking for faculty practices grants clinical trials and gifts.
  • Coordinate payroll time and effort reporting and maintenance of on-call coverage schedules supporting both faculty and staff.
  • Track physician contracts and maintain records of reimbursable expenses (e.g. CME travel etc.).

Operational Support

  • Train staff in procurement HR systems and internal processes (e.g. Sinai Cloud).
  • Oversee and approve access and service requests (e.g. Sail Point Cybersecurity ServiceNow).
  • Track and manage equipment and IT asset distribution.
  • Prepare and submit Purchase Orders and check requests for clinical practices and departmental events in coordination with vendors Accounts Payable etc.
  • Submit and manage internal and external agreements including consulting contracts.
  • Coordinate with internal auditors to ensure compliance (e.g. attestations for time and effort reports).

    • Strategic & Liaison Functions

  • Serve as liaison between new faculty and the Deans Office.
  • Collaborate with department leadership to support various initiatives
  • Ensure smooth onboarding and integration of new faculty and staff.

    • Qualifications

  • Associates degree or equivalent work experience. Bachelors degree preferred.
  • 5 years related experience required or 3 years of related experience with a Bachelors or advanced degree.
  • Proficiency in Microsoft Office especially Excel; familiarity with financial reporting tools and systems preferred.
  • Strong communication organization and interpersonal skills
  • Demonstrated ability to manage multiple priorities in a fast-paced environment.
  • Exceptional attention to detail

    • Required Experience :

    IC

    Key Skills

    Six Sigma,Lean,Management Experience,Process Improvement,Microsoft Outlook,Analysis Skills,Warehouse Management System,Operations Management,Kaizen,Leadership Experience,Supervising Experience,Retail Management

    Employment Type : Full-Time

    Experience : years

    Vacancy : 1

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