Onsite Payroll Specialist

Payroll Specialist

The Payroll Specialist ensures accurate and timely payroll processing and reporting so associates are paid correctly and on schedule. This role reports to the Payroll Manager and may also receive direction from the Payroll Assistant Manager. You will process multi-state payroll for over 4,000 employees on bi-weekly and weekly cycles, calculate pay accurately, and manage corporate and field payroll adjustments.

What would you do in this role?

Job Description, Duties and Tasks , including but not limited to the following :

Process daily manual payroll calculations with precision and accuracy.

Handle the processing of payroll for at least 4,000 employees each week.

Ensure compliance with payroll tax regulations, deductions, and garnishments.

Issue adjustments to pay because of previous errors or retroactive increases.

Research and resolve tax notices / discrepancies referred by government, state, and local agencies on time to mitigate potential penalties and interest.

Act as a point of contact for employee inquiries regarding paychecks, deductions, and other payroll-related issues.

Generate and submit various payroll reports as required for internal partners.

Accurately managing garnishment data such as IRS levies, child support, student loans, bankruptcies, and third-party creditor orders into payroll and HR systems like OSV.

Handling incoming mail, maintaining documentation, filing, and payroll team emails.

Requirements :

Minimum of 4 years previous experience in payroll processing and payroll tax compliance is essential.

Proficiency in payroll tax, tax notices, tax returns, reconciliation, and tax accounting.

Strong computer skills, including proficiency with payroll systems (e.g., ADP, Workday, Paychex, or similar). Accounting software and spreadsheet applications like Microsoft Excel are crucial.

Meticulous attention to detail is critical for accurate payroll calculations and tax filings.

The ability to analyze data, identify discrepancies, and resolve complex payroll and tax-related issues is essential.

Strong organizational skills are needed to manage multiple tasks, deadlines, and maintain accurate records.

The ability to handle sensitive financial information with discretion is paramount.