Project Specialist

The Project Specialist assists with creating project goals, monitoring progress, and scheduling meetings to provide logistical support throughout the entire project life-cycle. They ensure that a project is completed on schedule, within budget and meets the needs of the customer. The successful Project Specialist has excellent planning skills and professional communication skills.

Essential Job Functions

ASSISTS IN PROJECT PLANNING, EXECUTION AND DELIVERY by

• Collaborating with project team members regarding:
• Project schedules
• Project plans
• Project scope statements and work packages
• Formal communications
• Resource plans and cost estimates
• Risk and issues logs
• Status and exception reporting
• Maintenance of project folders and documentation

FACILITATES PROJECT MEETING EFFICIENCIES by

• Coordinating and scheduling meetings
• Preparing agendas for meetings
• Documenting key decisions
• Publishing meeting minutes

PROMOTES TEAMWORK by

• Collaborating with team members to develop project collateral
• Writing and disseminating work plans and project documents

CONTRIBUTES TO THE FINANCIAL MANAGEMENT OF THE PROJECT by

• Managing components of the project under the direction of the project manager
• Drawing from a working knowledge of basic revenue models, profit-and-loss and cost-to-completion projections

MULTI-TASKING

• Ensures many critical and often parallel activities are handled efficiently and effectively with appropriate prioritization and delegation as needed

MAINTAINS SAFE AND HEALTHY WORK ENVIRONMENT by

• Following organization standards and legal regulations

Job Required Knowledge, Skills and Abilities

• Communications – Effective interpersonal skills, writing skills, verbal skills, intercultural communications, and presentation skills
• Analytical – Synthesizes complex or diverse information; collects and researches data; uses intuition and experience to complement data; designs workflows and procedures
• Customer Centric Attitude – Conducts daily business with a strong sense of customer understanding and sensitivity to ensure the needs of the customer are accurately represented to other internal functions
• Teamwork – Balances team and individual responsibilities; welcomes feedback; contributes to positive team spirit; supports group commitments; puts success of the team above individual interests
• Customer Satisfaction – Manages difficult or emotional situations; responds promptly to needs; solicits feedback to improve project delivery; provides needed information; meets commitments
• Problem Solving – Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving situations; uses reason even when dealing with emotional topics
• Adaptability – Adapts to changing work environments; manages competing demands; changes approach as needed; able to deal with frequent change, delays or unexpected events
• Initiative – Volunteers readily; undertakes self-development; seeks increased responsibilities; takes independent action and calculated risks; looks for and takes advantage of opportunities; asks for and offers help
• Judgment – Displays willingness to make decisions; uses sound and accurate judgment; supports reasoning for decisions; includes appropriate people in decision-making processes; makes timely decisions
• Planning/Organizing – Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; organizes or schedules other people and their tasks; develops realistic action plans; experienced negotiator with strong conflict management skills
• Dependability – Follows instructions; responds to management direction; takes responsibility for actions; keeps commitments; commits to necessary hours of work to reach goals; completes tasks on time or communicates alternative plans
• Travel – Requires travel to customer and non-customer sites in North America and Europe (<20%); must have a valid driver’s license

Required Education and Experience

• Bachelor’s degree from an accredited college or university in business management; equivalent combination of education, certifications and experience may be substituted
• 2 or more years’ experience in a project-based work environment with experience in the planning, management and delivery of projects
• Must be proficient in MS Word, Excel, Project, PowerPoint, Outlook and JIRA