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Office Executive Assistant
Office Executive AssistantProspect Infosys Inc • Nashville, TN, Tennessee, USA
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Office Executive Assistant

Office Executive Assistant

Prospect Infosys Inc • Nashville, TN, Tennessee, USA
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Job Description : Administrative Assistant

Location : Nashville, TN(On-Site)

Rate : $20 / hr on 1099.

Key Responsibilities :

  • Accurately process and manage government badging paperwork in compliance with federal guidelines.
  • Assist client management of badging by working with DNA Fusion application.
  • Removal of access to system from returned badges and preparing lanyards.
  • Utilizing photoshop to finalize badge headshots.
  • Review applications for completeness and correctness, identifying and resolving discrepancies.
  • Communicate effectively with senior management, applicants, and contractors to obtain necessary documentation.
  • Maintain secure and confidential records of all badging activities.
  • Monitor and follow up on pending applications to ensure timely completion.
  • Provide courteous and efficient customer service to badge applicants.
  • Stay informed of updates to badging policies and procedures and implement changes as needed.

Requirements and Skills :

  • High school diploma or equivalent required; associate or bachelor's degree preferred.
  • Previous experience in government badging, security administration, or a related clerical role is a plus.
  • Exceptional attention to detail and ability to identify inconsistencies in documentation.
  • Strong interpersonal and communication skills, especially when interacting with senior-level personnel.
  • Ability to work independently and manage multiple tasks with minimal supervision.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and document management systems.
  • Must be able to pass a background check and meet eligibility requirements for government clearance.
  • Reliable transportation required
  • Prolonged periods sitting at a desk and working on a computer.
  • Prolonged use of hands / fingers / arms to handle, feel, type, and reach.
  • Must be able to lift 25 pounds at a time.
  • Climbing, ascending or descending ladders, stairs, ramps.
  • Maintaining body equilibrium to prevent falling, walking, standing or crouching on narrow, slippery, or erratically moving surfaces.
  • Must be able to occasionally stand, stoop, kneel, crouch, or crawl; and is frequently required to walk.
  • Hearing sounds at normal speaking levels with or without correction.
  • Specific vision abilities include close, distance, color, peripheral, depth perception and the ability to adjust focus.
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