Office Manager

Job Description

Job Description

The position is located in Tucson, AZ (Southern Arizona).

Position Summary :

Under limited supervision, plans, prioritizes, organizes, assigns, and evaluates the work of the administrative support staff engaged in performing a variety of routine, skilled, and specialized tasks.

The work is normally reviewed upon completion to ensure compliance with general organization and department goals, policies and procedures. Major work activities are covered by procedures or guidelines permitting flexibility in selecting methods to utilize and procedures to follow, determination of work priorities, and the planning and coordination of projects.

Essential Duties and Responsibilities (Depending on area of assignment, incumbent may not be required to perform some of the duties listed below) :

• Selects, trains, and supervises administrative support staff. Conducts staff meetings. Prepares and implements operating procedures and systems and training programs.
• Resolves procedural, operational, and other work-related problems.
• Assists with the implementation, evaluation, and interpretation of department policies, projects, and procedures.
• Manages department expenditures, and prepares and administers department budget.
• Manages, coordinates, and determines priorities of work load; assigns and delegates work to subordinate staff; monitors levels of resources; establishes time lines; monitors progress.
• Recommends operational changes when needed; writes, reviews, and edits reports prepared by subordinate staff; and approves completed projects and reports.
• Schedules meetings, suggests changes to policies and procedures, prepares and produces reports, coordinates and provides support to committees, prepares and processes correspondence and agendas, and processes department payroll, to include electronic systems.
• Makes travel arrangements and prepares travel requisitions for department.
• Prepares purchase orders or requisitions to purchase office supplies, equipment, and other goods and / or services.
• Schedules regular maintenance of office equipment.
• Responds to information requests, conducts research, provides solutions to problems, and corrects errors.
• Maintains office files, including personnel files.
• Attends meetings as required and acts as a liaison for the department.
• Assists in preparing annual budgets and budget modifications.
• Prepares billing invoices, researches and inquires billing concerns and / or discrepancies.
• Performs other job related duties as assigned.
• Contributes to a team effort.

Knowledge, Skills, and Abilities :

Minimum Qualifications :

Licenses, Certifications, Special Requirements :