Project Manager

General Description:

Primary and ultimate responsibility for the successful overall management of a construction project from start to finish, including all finances, billings, paperwork, contracts, communications, client coordination, schedule, budget, and file to assure effective delivery and completion of a project once estimated/bid and contracted.

Responsibilities:

1. Plans and supervises construction projects from beginning to close-out.

2. Assists in estimating and bidding construction projects as needed.

3. Participates in the sales and interview process along with other team members, as needed.

4. Primary responsibility for the financial management of projects:

• Prepares line-item project budget for entry into company’s Timberline accounting system. Maintains budget throughout projects, adjusting budget as necessary to ensure accuracy.
• Prepares Schedule of Values. Monitors Schedule of Values throughout project, and updates it, accordingly, incorporating Change Orders and additional work.
• Assists in buying-out the project and looking for ways to increase profitability through better subcontractor and vendor pricing.
• Prepares all client billings and reviews for accuracy. Ensures projects are billed timely and regularly consistent with the contract agreement.
• Closely monitors job costs and meets regularly with Controller to update job cost and profitability reports.
• Assists Controller with Accounts Receivables to ensure timely payment by client. Follows up with client as necessary to ensure prompt payment.

5. Primary responsibility for the execution of projects:

• Monitors, directs, and works closely with project site superintendents to ensure work is on schedule and free of deficiencies, is code compliant, the project site is clean and safe, and our work consistent with company standards and contracted scope of work.
• Manages and supervises assigned Project Coordinators to ensure that project administrative tasks are accurate, complete, and timely.
• Manages and supervises assigned Homeowner Liaisons to ensure that project communications, notices, follow-ups are completed timely, clearly, professionally, and consistent with company standards.
• Drafts contracts with owners and subcontractors. Ensures that the company is adequately protected, scopes or work and expectations are clearly articulated, indemnity and warranty provisions are fair and insurable. Ensures that all contracts are signed and properly executed by all parties and saved to the files on the computer server.
• Prepares all change orders with clients and subcontractors. Ensures that all contracts are signed and executed by all parties and saved to the files on the computer server.
• Obtains any necessary permits, approvals, and/or other regulatory requirements.
• Has primary communication responsibility with subcontractors.
• Creates and manages the project schedule. Updates and modifies schedule on a regular basis. Provides project updates to the Controller as needed regarding costs and timelines. Ensures project deadlines are met to the best of their ability.
• Coordinates efforts across entire project between architects, designers, and engineers, as needed.
• Prepares close-out and warranty packages for clients at project completion.

6. Primary communication responsibility with clients:

• Builds outstanding relationships with clients and communicating with them throughout all phases of a project.
• Hosts kick-off meetings with clients and residents, as applicable.
• Runs weekly, bi-weekly or monthly meetings with the owner or owner’s representatives, as needed. Ensures accurate meeting minutes are kept.
• Keeps owner or owner’s representatives updated on progress and issues, as needed.
• Promptly addresses any concerns raised by owner or owner’s representatives.

7. Primary responsibility for the risk management and documentation of projects:

• Sets up a straightforward file system on the computer server, organized so that someone independent of the project can understand it and navigate it.
• Ensures that all important and relevant project documentation is saved to the server, including scanned handwritten documentation and photographs. This includes contracts, change orders, billings, communications (including important relevant email communications), proposals, drawings, insurance certificates, permit information, etc.
• Ensures proper use of Procore project management software and reports are being used by the entire project team, including daily reports and punch lists.

Work Conditions/Requirements

1. Indoor office environment in corporate office in San Diego or any other branch office locations.
2. Frequent work at fast pace with frequent, unscheduled interruptions.
3. Frequent meetings and telephone calls with staff and clients.

Position Type

1. Full-time position, Monday through Friday. Responsibilities may require an adjusted work schedule and/or evening and weekend work may be required as job duties demand.

Physical Demands

1. Mobility within the office.
2. Work using computer and phone.
3. Ability to navigate safely around active construction sites.

Travel

1. Regular travel via car to visit project work sites in local geographic locations.