Instruction & Program Coordinator

TITLE :                       Instruction & Program Coordinator

REPORTS TO :             Director of Contemporary Music Program

DEPARTMENT :            Contemporary Music Program (CMP)

STATUS :                     Non-Exempt, Full Time

LOCATION :                 Minneapolis; On-Site, Hybrid Eligible

COMPENSATION :        $25.00 / hour - $29.00 / hour; Benefit Eligible

JOB SUMMARY

The Instruction & Program Coordinator supports faculty, students, and program operations within MacPhail’s Contemporary Music Program (CMP). Reporting to the Director of the Contemporary Music Program, this position focuses on the smooth delivery of instruction across jazz, pop, rock, digital music, improvisation, composition, and related contemporary offerings. The Coordinator serves as a central point of support for faculty scheduling, pedagogy, student placement, marketing needs, and communication across multiple instructional settings. This role is essential to ensuring an excellent student experience and maintaining consistent, high-quality program operations.

RESPONSIBILITES and ESSENTIAL FUNCTIONS

Faculty Support & Instructional Coordination

Serve as the primary operational support for faculty teaching individual lessons, group classes, workshops, and ensembles across contemporary styles

Assist with faculty scheduling, room reservations, and coordination of teaching locations

Support faculty onboarding in Contemporary Music Program (CMP)-specific pedagogical approaches, curriculum resources, and instructional expectations

Student Placement, Scheduling, & Program Flow

Work closely with Student Services and the Director to streamline inquiry intake, placement processes, and registration pathways for students pursuing contemporary music instruction

Track student placements, changes, progress, and waitlists; anticipate and help solve scheduling efficiency issues

Act as a resource for families and students seeking guidance on instructors, instruments, ensembles, and learning pathways

Program Operations & Administrative Support

Maintain up-to-date program calendars, course listings, ensemble rosters, and instructional materials

Assist with planning and coordination of recitals, showcases, concerts, festivals, camps, and other events related to contemporary music

Monitor enrollment trends and support the Director in preparing data for program decisions

Marketing, Communications, & Outreach

Gather and prepare content for marketing, including instructor highlights, student stories, class descriptions, and event updates

Help with community outreach efforts and partnership communications as needed

Program Quality & Pedagogy

Support the implementation of curriculum standards and pedagogical best practices for contemporary instruction

Help monitor program quality through faculty feedback channels, student evaluations, and informal check-ins

QUALIFICATIONS

Education

• Bachelor’s Degree in Music or a related field or relevant certification and / or experience, required

Experience

Minimum of 3 years of experience in an administrative or similar role, required

Minimum of 3 years of experience in Music Education teaching contemporary, jazz, and / or music technology, required

Skills & Abilities

Strong knowledge of contemporary music genres and their pedagogies, including improvisation, composition, production, and ensemble collaboration

Strong organizational and project management skills, including attention to detail and time management

Effective written and verbal communication skills

Commitment to inclusive, student-centered teaching

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