Senior Parts Inventory Manager

Overview

As the Senior Parts Inventory Manager, you will be responsible for the direction, daily decision making, and control of Parts and the Agency inventory program. You will provide leadership and technical guidance, manage the work activities of both represented and administrative staff, act as a project manager for multiple supplier/service contracts, and provide supervision in the purchasing, handling, safekeeping, and monitoring of warranties for inventory valued at over $2 million.

Essential Duties

• Oversee warehouse and inventory operations and ensure departmental compliance with agency, state, and federal policies, procedures, and performance standards. Provide guidance and recommendations on parts procurement and inventory issues.
• Manage the day-to-day operations of the Parts division, including purchasing, issuing, receiving, warranty, payment approval, adjustments, and distribution of parts and supplies. Strategically manage competing demands to meet critical material needs.
• Ensure the inventory management-maintenance software system is maintained effectively, creating custom reports and monitoring usage trends. Forecast inventory levels and analyze and adjust inventories to optimize performance.
• Lead team. Hire, train, supervise, discipline, and terminate employees, as necessary. Develop performance and training requirements and create work schedules and overtime assignments. Conduct weekly one-on-ones with leads and admins and facilitate all-team meetings monthly. Provide direction to staff ensuring adherence and consistent interpretation and application of agency’s policies. Resolve grievances at first step and research and provide documentation for responses to grievances. May need to appear at hearings and arbitration, as required.
• Work with subject matter experts on the Parts team to identify opportunities for waste reduction and process improvement. Document these process improvements and present updates to team.
• Manage contracts including reviewing/evaluating bids and proposals, determining and evaluating contract performance requirements, negotiating, and approving payments. Use evaluations and forecasts to make effective changes and determine preferred vendor list.
• Develop divisions annual budget. Oversee department purchasing card, monitor expenditures, and forecast funds needed for staffing, equipment, supplies, etc. to support goals and projects.
• Promote and support Small & Disadvantaged Business Enterprise (SBE/DBE) participation and development. Educate vendors on contracting processes and participate in workshops and events to support agency SBE/DBE goals.
• Perform other duties of a similar nature, as needed.

Requirements

Minimum Qualifications

• 5 years of increasingly responsible experience in inventory management / warehousing (a Bachelor’s degree in a related field may be substituted for 3 years of experience).
• 5 years of experience in a management role or 3 years of experience supervising a represented workforce
• 3 years of experience managing crucial consumables
• 1 year of experience creating ad hoc reports
• An equivalent combination of education and experience to successfully perform the job duties is also accepted.

Knowledge Requirements

• Procurement and inventory management principles and practices
• Supervision and team management principles
• Performance management and review process
• Budgeting and Cost-Benefit analysis
• Computerized inventory, control systems, and basic software programming
• Automotive, heavy-duty truck or bus mechanical operations and repair, including engine and transmission
• Safe practices when using industrial supplies, forklifts, electrical supplies (AC and DC), hydraulic/air hose and fittings, fasteners, welding, body shop, HVAC and plumbing.
• Labor relations and contract administration

Skills Requirements

• Fostering an inclusive workplace where diversity, equity, and inclusion is valued and leveraged to uphold Community Transit’s Core Values and achieve the vision and mission of the organization.
• Excellent written, interpersonal, and verbal communication
• Facilitating and leading teams
• Time management, multi-tasking, and adjusting to changing priorities
• Problem solving
• Negotiation
• Project management
• Inventory and data management
• Budget management
• Public speaking and presenting
• Researching and evaluating products for cost, quality, and availability
• Proficiency with Microsoft Office Tools

Preferred Knowledge and Skills

• Bachelor’s degree in business, logistics, or related field with an emphasis in inventory management or warehousing management.
• Certification in Inventory Management APICS (CPIM), Public Procurement NIGP (CPPO/CPPB), or equivalent.
• 5 years of experience supervising a represented workforce.
• Transit business and policy knowledge relating to customer service practices.
• Experience using Trapeze Enterprise Asset Management.

Working Conditions

100% of your work will be performed in an office/warehouse environment and requires you to operate standard office equipment and keyboards. You will be required to move throughout and between different office buildings and may need to complete tasks in noisy environments. You may also be required to exert up to 70 pounds of force occasionally. Hybrid telework is available for most administrative personnel.

Application and Selection Process

• Only on-line applications accepted.
• Applicants for this job may be considered for other openings up to six months after the date this position is filled.
• Applicants who meet the minimum requirements may be scheduled for an interview as well as a variety of tests to demonstrate knowledge, and skills for the position. The evaluation process may include interviews, background check, reference checks and various performance tests.

Employee Benefits

• Employees (and their families) are covered by medical, dental, vision, basic life and disability insurance.
• Employees participate in the Public Employees Retirement System (PERS) and have the option to enroll in the agency’s deferred compensation plan.
• In addition to WA Paid Sick Leave, employees in this position, accrue of 24 days of Paid Time off (192 hours) in their first year and ten (10) paid holidays throughout the calendar year.
• Full list of all benefits and details can be found .
• If you are related to, or share the same living quarters of a current Community Transit employee, please let your Human Resources Recruiter know as your eligibility for this position will be affected.