ATS Systems Administrator/Talent Acquisition Operations Manager

Description

Position at Imagine Learning

Great Purpose. Great People. Great Opportunities.

At Imagine Learning, we Empower Potential- in students, educators, and each other. As the leading provider of digital-first K–12 curriculum solutions, we’re committed to igniting learning breakthroughs that spark curiosity, creativity, and confidence. Every day, our team designs innovative tools that help educators personalize instruction and engage students in meaningful ways. We’re shaping the future of learning through ourCurriculum-Informed AIapproach - technology that understands instructional context, respects educator judgment, and transforms how teachers personalize learning at scale to unlock each student’s potential. Together, we’re reimagining what’s possible andtransforming education.

That same spirit of innovation and purpose drives our team culture. At Imagine Learning, you’ll find opportunities for meaningful work, continuous growth, and connection with passionate colleagues who care deeply about making a difference. We celebrate collaboration, embrace change, and believe in lifelong learning - for our students and ourselves.

Imagine Learning offers flexible work arrangements across the . and internationally. .-based employees located in or around Tempe, AZ (HQ), Austin, TX, Petaluma, CA, Rock Rapids, IA, or Bloomington, MN, typically work on a hybrid schedule at one of our office locations.

Imagine Your Impact.

The Talent Acquisition Operations Manager manages, organizes, maintains, and continuously improves Talent Acquisition systems, tools, processes, and associated resources to align with the organizational goals, strategy, and current and future talent acquisition needs. This position serves as the primary administrator and strategic owner of the Applicant Tracking System (ATS), leading a high-performing administrative team responsible for requisition and offer workflows, data integrity, and pre-boarding compliance. This role ensures operational excellence through process optimization, stakeholder training, and data-driven decision-making.

For more information on what it’s like to work at Imagine Learning, including our culture, benefits, and products, visit us.

To learn more about a typical applicant journey at Imagine Learning, click.

Position Information: This is a regular, full-timeposition, reporting to theSenior Director of Talent Acquisition.

Compensation: Base pay is anticipated to be between $80,000.00and $90,000.00per year. Eligible employees may also receive incentive/commission/annual bonus pay based on individual and/or company performance. Compensation may vary based on factors such as, but not limited to, individual skills, experience, training, education/certifications, geographic location, internal equity, and local market conditions.

Location: Priority for this US-based position will be given to applicants who are willing and able to work up to two days each week from our Tempe, AZ office. Fully remote candidates must reside in the Pacific or Mountain time zones to be considered.

Benefits: Imagine Learning provides a comprehensive benefits program to eligible employees, including:

• Multiple health, dental, and vision plans, including medical plans with zero employee premiums
• 401k plan with a company match
• 16 paid holidays, which include 2 floating holidays and a winter shutdown from Christmas Eve through New Year’s Day
• Paid Time Off
• Comprehensive maternity and fertility/family building benefits
• Paid bonding leave when a new child joins your family
• Access to on-demand mental health resources
• Life and short and long-term disability insurance
• Pre-tax savings plans
• Paid volunteer time off
• A wide variety of professional development programs, including tuition reimbursement
• Work from home opportunities that foster work/life balance

Envision Your Experience.

In this role you’ll have the opportunity to:

• Lead a collaborative Talent Acquisition administrative team responsible for requisition and offer creation, ATS data management, and new hire pre-boarding.
• Serve as the strategic lead and administrator for the ATS and onboarding platforms, ensuring optimal configuration, user support, and system performance.
• Collaborate with HRIS, IT, and vendor partners to ensure system integrations and data accuracy across platforms.
• Develop and maintain dashboards and KPIs to measure recruiting efficiency, compliance, and candidate experience.
• Monitor and improve system workflows to enhance recruiter and hiring manager experience.
• Oversee the administration of background check, I-9, E-Verify, and other pre-boarding processes, ensuring efficiency, accuracy, and compliance.
• Ensure compliance with all local, state, and federal laws and regulations related to hiring, onboarding, diversity, and budget restrictions.
• Use systems and tools to generate reports, analyze data, and identify risks and opportunities across the Talent Acquisition function.
• Create and maintain online Talent Acquisition resources.
• Plan and execute training for hiring managers and talent acquisition team on talent acquisition processes, ATS, and compliance requirements and procedures.
• Lead Talent Acquisition experience initiatives, ensuring stakeholder satisfaction and positive customer relationships throughout the Talent Acquisition life cycle.
• Provide recommendations and implement actions that support the continuous improvement of the Talent Acquisition function.
• Drive innovation in recruiting operations, including new processes, tools, training, and strategies to optimize the Talent Acquisition function.
• Other duties as required.

Share Your Expertise.

Experience, education, and qualifications essential for success in this role, include:

• Bachelor’s degree in Human Resources Management or relevant field, and at least 10 years of experience in Talent Acquisition Operations, with at least 3 years in a leadership capacity; or an acceptable combination of education and experience.
• Strong knowledge of current talent acquisition tools, strategies, processes, and best practices.
• Previous experience in ATS management as a system administrator/super user of a complex applicant tracking system (such as Jobvite), to include requisition, offer, candidate, and onboarding management, as well as advanced analytics and reporting.
• Strong interpersonal, communication, and relationship management skills, with the ability to engage, influence, and negotiate effectively across a diverse population.
• Self-motivated, conscientious, and internally driven to achieve excellence.
• Proficiency in data visualization tools (., Power BI, Tableau) and HR analytics.
• Experience implementing and optimizing ATS platforms, including workflow design and user training.
• Experience managing vendor relationships and contracts related to recruiting systems.
• Exceptional strategic and critical thinking skills.
• Strong technical and business acumen and consultative skills.
• Experience with employer branding and talent acquisition-related marketing.
• Excellent computer skills, including MS Office, Teams, Zoom, AI applications, with the ability to identify and implement new technology tools.
• Familiarity with AI tools and proven ability to use AI effectively and ethically during the recruiting process.
• Strong and current knowledge of applicable state and federal laws and regulations related to recruiting and hiring.
• Detail oriented, with the ability to maintain compliance in a high-volume, dynamic environment.
• Demonstrated ability to generate and leverage talent data and predictive analytics to inform strategy and improve outcomes.
• Customer focused, with the ability to understand and exceed customer expectations.
• Strong leadership and team building skills, with the ability to effectively motivate team members, balance workloads, monitor performance, mentor, coach and develop talent, and foster engagement.
• Ability to make significant contributions tactically, strategically, analytically, and creatively.
• Exceptional time management and organizational skills, with the ability to manage and meet deadlines for multiple simultaneous projects.

Our Commitment to Diversity, Equity, Inclusion, and Belonging.

Diversity and inclusivity strengthen our Imagine Learning team, enrich our lives, and help us design equitable educational experiences where learners see themselves and can also learn about people, cultures, experiences, and perspectives different from their own. Imagine Learning is proud to offer diversity, equity, and inclusion (DEI) workplace initiatives, including the DEI employee council, annual DEI conference, employee resource groups, and other opportunities for employees to connect with and support DEI initiatives throughout the year.

Imagine Learning is an Equal Opportunity Employer committed to providing equal employment and advancement opportunities to qualified individuals. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, sex (including pregnancy, childbirth, lactation, or related medical conditions), gender identity or expression, transgender status (including whether or not you are transitioning or have transitioned), sexual orientation, marital status, religion (including religion dress and grooming practices), age 40 and over, physical or mental disability, medical condition, genetic information (including results of genetic testing and characteristics), veteran and/or military status, or service in the military, and any other basis or status protected under applicable federal, state, or local laws.

To all recruitment agencies: Imagine Learning does not accept agency resumes. Please do not submit candidates for consideration via our online application system, to Imagine Learning employees, or to any other organization location. Imagine Learning is not responsible for any fees related to unsolicited resumes.