Program Coordinator (Purchasing Card Program)

Job Title

Under direction, develops and coordinates the operations, processes, and systems related to a specific City or department program. Leads staff in the implementation of program operations and ensures services are delivered efficiently and effectively. May exercise supervision over assigned staff. Work Location City Tower - 100 W Houston Street San Antonio, TX 78205 Work Schedule 7 : 45 AM - 4 : 30 PM Monday - Friday

Essential Job Functions

Coordinates the evaluation of program data related to performance metrics and ensures compliance with established rules and regulations.

Assists in developing and disseminating program guidelines and advises staff on related City policies and procedures.

Responsible for administration of the City's Purchasing Card Program

Provides customer service for Purchasing Card program participants including handling urgent after-hour and weekend requests.

Provides training to Purchasing Card program participants

Monitor and administer Citywide contracts for vending and coffee services

Coordinates with community and partner organizations to develop and implement program initiatives and gathers feedback from stakeholders on potential program improvements.

Assists in developing and managing program budgets and resources to ensure program success.

Ensure compliance with Purchasing Card program guidelines including generating periodic reports and conducting periodic reviews

Facilitates improvements related to identified operational and technical needs and requirements.

Coordinates, implements, and evaluates program operations, initiatives, and services.

Develops and coordinates community outreach related to program initiatives and services.

Coordinates and facilitates communications with relevant department and city staff regarding program needs.

Assists, prepares, monitors, and evaluates the annual departmental and / or divisional budget.

Prepares written reports, summaries, and presentations on program performance, plans, and projections.

Performs related duties and fulfills responsibilities as required.

Job Requirements

Bachelor's Degree from an accredited college or university

Three (3) years of increasingly responsible experience in program or policy analysis, development, and / or management, to include one (1) year of supervisory or lead experience

Preferred Qualifications Customer service experience Experience with administering and / or overseeing a company or corporate credit card for purchasing

Applicant Information Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience in order to meet the minimum requirements of the job. One year of full-time experience is defined as 30 or more hours worked per week for 12 months. One year of higher education is defined as 30 credit hours completed at an accredited college or university.

Applicants selected for employment with the City of San Antonio in this position must receive satisfactory results from pre-employment drug testing and background checks. If required for the position, a physical, motor vehicle record evaluation, and additional background checks may be conducted.

Please be advised that if selected for this position, information regarding employment history as it relates to the qualifications of the position will be needed for employment verification. Applicants claiming military service to meet the experience requirement for this position may attach a DD214 to the application.

If selected for this position, official transcripts, diplomas, certifications, and licenses must be submitted at the time of processing. Unofficial transcripts and copies of other relevant documents may be attached to the application for consideration in advance.

Knowledge, Skills, and Abilities

Knowledge of governmental procedures and policies

Knowledge of management study principles, project management methods and data analysis

Knowledge of government processes, regulations, and standards

Knowledge of computer software and hardware applications

Knowledge of budget and accounting principles

Knowledge of general statistical and quantitative methods

Skill in data collection methods

Skill in problem-solving and critical thinking

Ability to analyze and recommend solutions to management

Ability to operate a computer keyboard and other basic computer equipment

Ability to assist in the preparation of budgets and accounting systems

Ability to develop and implement innovations towards improving the department's operations and delivery of services

Ability to communicate clearly and effectively

Ability to develop, implement, and evaluate new programs

Ability to supervise, evaluate, and monitor performance in accordance with City policies and procedures

Ability to perform all the physical requirements of the position with or without accommodations

Ability to work primarily in an office environment