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Senior Executive Assistant (Social Impact & Consulting) - A149
Senior Executive Assistant (Social Impact & Consulting) - A149Pearl • Tampa, FL, US
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Senior Executive Assistant (Social Impact & Consulting) - A149

Senior Executive Assistant (Social Impact & Consulting) - A149

Pearl • Tampa, FL, US
[job_card.30_days_ago]
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  • [job_card.full_time]
[job_card.job_description]

Senior Executive Assistant

Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They're looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we've hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.

Our client is a social-impact-driven consulting firm supporting government, education, and enterprise clients across the United States. The organization helps leaders navigate complex systems and build innovative solutions that create lasting change in their communities. The culture blends professionalism, mission, and innovation valuing excellence, empathy, and proactive execution.

We are seeking a Senior Executive Assistant to support the Office of the CEO. You'll serve as the CEO's right hand, ensuring that communication, scheduling, and strategic execution remain seamless. This is a critical role that demands exceptional attention to detail, high emotional intelligence, and the ability to thrive in fast-moving, high-stakes environments.

The ideal candidate is a disciplined operator who anticipates needs, handles sensitive information discreetly, and ensures the CEO's bandwidth is maximized across strategic priorities.

Your Impact :

  • You will enable the CEO to focus on high-value decisions by managing critical scheduling, communication, and operational workflows.
  • You'll elevate organizational precision ensuring every meeting, trip, and document aligns with the company's mission and strategic goals.
  • Your proactive problem-solving will help eliminate friction, foster collaboration, and sustain momentum across executive initiatives.
  • You'll create structure, documentation, and systems that scale with the growth of the firm and its leadership team.

Core Responsibilities :

Calendar & Scheduling Management 35%

  • Manage and optimize the CEO's calendar, prioritizing strategic commitments.
  • Anticipate and resolve scheduling conflicts with precision and discretion.
  • Coordinate pre-meeting briefs, logistics, and follow-up actions.
  • Maintain readiness for shifting priorities and high-demand scheduling.

    • Executive Travel & Logistics 20%

  • Plan and manage all domestic and international travel for the CEO.
  • Handle real-time itinerary changes, bookings, and vendor coordination.
  • Prepare detailed briefing packets and ensure alignment between travel and strategic objectives.

    • Communication & Coordination 25%

  • Serve as the liaison between the CEO and key stakeholders.
  • Draft and edit correspondence, reports, and documentation in an executive voice.
  • Maintain CRM systems to track engagements and manage relationships.
  • Partner with the Chief of Staff and senior team to ensure cross-functional alignment.

    • Operational Systems & Documentation 15%

  • Lead CRM and productivity system management (HubSpot, ClickUp, etc.).
  • Implement administrative automation and AI / Copilot workflows.
  • Maintain SOPs, reports, and documentation with clear formatting and consistency.

    • Special Projects & Office of the CEO Support 5%

  • Support enterprise-level meetings, retreats, and strategic projects.
  • Track deliverables, surface insights, and ensure alignment across initiatives.
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