Administrative Assistant

Our client, an established and fast-moving real estate organization, is searching for an agile and resourceful Administrative Assistant to provide direct support to a senior finance leader. This is an incredible opportunity to join a high-performing team that truly values collaboration, initiative, and operational excellence. Blending executive support with broader office and administrative functions, this role helps the organization stay steps ahead and operating at its best.

Responsibilities

• Manage calendar activities for the senior finance executive, including coordinating meetings, preparing agendas, and ensuring strong day-to-day time management
• Arrange domestic travel logistics and prepare organized, accurate expense submissions
• Handle confidential materials and support executive-level communication with professionalism
• Maintain office supply inventory, monitor stock levels, and coordinate orders to keep the workspace running smoothly
• Partner with team members to provide administrative support for projects, presentations, and operational initiatives
• Assist with coordinating onsite meetings or team gatherings—including scheduling, materials preparation, and vendor interactions
• Oversee courier deliveries and ensure packages or documents are handled efficiently and discreetly
• Support general office operations by helping streamline workflows, improve organization, and elevate overall team efficiency

Qualifications (unchanged unless you'd like me to elevate these too)

• Familiarity with Microsoft Office applications, standard office equipment, email platforms, and online mailing systems
• At least one year of experience working in an administrative or office support capacity
• Strong communication style paired with a polished, professional demeanor
• Ability to work collaboratively with a positive, team-oriented attitude
• High school diploma or equivalent education required
• Capacity to lift and move up to 40 pounds as necessary

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.