CRA, Administrative Assistant

Dania Beach Community Redevelopment Agency (CRA) Administrative Assistant

Dania Beach is the hub of the enormous, robust Southeast Florida economy, the 8th largest Metropolitan Statistical Area (MSA) in the U.S. Dania Beach advantages include a state and local tax-friendly environment, solid infrastructure, high-speed Internet, low-cost utilities, and 43 institutions of higher learning. We are served by three (3) International Airports and three (3) deep water seaports - YOU HAVE A WIDER REACH OF THE GLOBE FROM DANIA BEACH.

Position Summary

The City of Dania Beach is committed to employing a talented and diverse workforce. We are currently seeking an Administrative Assistant. The ideal individual will provide specialized executive and administrative services of more than average difficulty to the Executive Director and Redevelopment Real Estate Manager, and CRA Board. This position is responsible for the performance of confidential and varied duties requiring exceptional verbal communication skills, and frequent contact with the Executive Director, Redevelopment Real Estate Manager, CRA Board, City Clerk, and other department heads and residents. This type of work requires the application and knowledge of City / CRA policies and procedures. Independent action is exercised in the disposition of routine work matters, giving information, receiving inquiries and complaints, and other public contact work. Detailed instructions are received from supervisor when involving complex projects. If you are ready to take the next step in your career and contribute to the growth and development of the City of Dania Beach, apply now to join our team!

Duties & Responsibilities

Essential Job Functions

• Creates and generate complex correspondence, memos, agendas, purchase orders, reports, budgets, and related materials appropriate to department and administration.
• Arranges calendars and coordinate schedules for the Executive Director, the Deputy Director, Redevelopment Real Estate Manager, and CRA Board.
• Manages the CRA's financial administration, including registering service providers, creating purchase orders, processing the payment of vendor invoices, and preparing financial statements / reports as needed.
• Maintains the CRA's budgets and filing systems to ensure efficient operations.
• Provides administrative support and coordination for CRA programs / projects and keeps the management properly informed.
• Participates in or manage the planning and execution of CRA events / programs, Attend CRA meetings, events, and workshops as needed. Work a flexible schedule as needed.
• Assures CRA's compliance with City Clerk document formats and agenda creation procedures; support CRA staff with the development and submission of CRA Board meeting and workshop agenda materials into the City Clerk document software.
• Processes various correspondence and forms that may be of a confidential or sensitive nature, and exercises discretion accordingly.
• Manages and maintain the CRA's Customer Relationship Management (CRM) software and database. Support / train CRA staff in the use of the software.
• Performs computer-related tasks requiring broad working knowledge of a wide variety of standard computer applications, e.g., word processors, spreadsheet programs, report presentation packages, calendar schedulers, electronic file maintenance.
• Functions as liaison between other departments, the public, and outside agencies, gathering and relaying information as needed. Facilitate effective collaborative relationships with city / CRA staff, partner agencies, business community, press / media, and the public. Maintain a working knowledge of CRA programs / activities and the CRA staff who are responsible for each.
• Prepares department payroll for review. Collect time sheets and enter employee absences into the payroll system bi-weekly. Route bi-weekly payroll report for Executive Director approval.
• Receives and screen visitors and telephone calls to the Executive Director, the Deputy Director, Redevelopment / Real Estate Manager, and CRA Board and either notify staff members or record / relay messages. Escort visitors to proper offices and announce them.
• Resolves customer requests, complaints, and problems or refer them appropriately.
• Routes CRA incentive applications to appropriate City departments for review and comment and follow through for responses.
• Facilitates and / or manage special projects as assigned

Qualifications

What's required : (Minimum Requirements)

What's preferred : (Desired Requirements)