Project Administrator

Job Title : Project Administrator

Job Description

The Project Administrator plays a pivotal role in supporting project teams to manage and execute external client projects effectively. This position facilitates communication among Project Managers, team members, internal and external clients, vendors, and support teams to achieve client objectives. Utilizing Procore project management software, the Project Administrator supports documentation and communication processes, providing essential administrative and document support, communication coordination, and procurement management.

Responsibilities

• Assist with the new opportunity process and coordinate proposal activities.
• Act as the primary Project Coordinator point of contact for assigned projects.
• Serve as the Procore Support Coordinator, ensuring effective use of the tool and providing guidance to the team.
• Support and coordinate activities and processes associated with Procore for both local and regional projects.
• Provide document control support, preparing, editing, proofreading, and converting final documents to PDF for storage in Procore.
• Coordinate the documentation of transmittals, covers, engineering drawings, specifications, scope of works, and reports within Procore before dispatch.
• Support the project team by regularly reporting project status.
• Coordinate RFIs and Submittals for the project.
• Manage procurement and contracting of Subconsultants and Subcontractors, including insurance certificate updates and closeout document requests.
• Assist in coordinating the bidding process by entering Bid Packages through Procore, following up with contractors on bid intentions, and assisting them through the Procore process.
• Support Project Managers with project updates to internal leadership and clients, compiling reports through internal and external Project Management Systems.

Essential Skills

Additional Skills & Qualifications

Work Environment

The role is based onsite in Haskell, ensuring close collaboration with project teams and stakeholders. The position involves working in a dynamic construction environment, utilizing advanced tools and software to streamline project management processes.

Job Type & Location

This is a Contract to Hire position based out of Abilene, TX.

Pay and Benefits

The pay range for this position is $23.00 - $30.00 / hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following :

Workplace Type

This is a fully onsite position in Abilene,TX.

Application Deadline

This position is anticipated to close on Mar 4, 2026.