Sr. Admin Coordinator, Faculty & Clinical Affairs

Senior Administrative Coordinator

Reporting to the Department Administrator, and in close partnership with the People & Culture Manager, the Senior Administrative Coordinator will work closely with all clinical, research and medical education teams. They will be responsible for ensuring all employees, faculty and trainees are efficiently and compliantly guided and administratively supported throughout their continuum in the Department of Emergency Medicine at the Columbia University Medical Center. The incumbent will provide high-level administrative support to the Division of Pediatric Emergency Medicine. The Senior Administrative Coordinator will assist with departmental provider orientation and training, annual compliance, reappointments, and COAP processes.

Responsibilities

Faculty / Staff Support

• Communicate with candidate, departmental manager and leadership regarding the orientation process and schedule associated training
• In coordination with VP&S HR, ensures faculty and staff are enrolled and complete necessary trainings for position
• In collaboration with VP&S HR, monitor and track incoming Research Interns, visitors or observers
• Act as primary coordinator for Scribe onboarding and attendance tracking. Will monitor vendor invoices for accuracy and submission to Finance for processing
• Staff the Faculty Lounge office to triage inquiries related to staffing, payroll, benefits policies, and regulations via telephone, email and in person

Provider Compliance

Administrative

Special Projects

Minimum Qualifications

Bachelor's degree or equivalent in experience with at least four years of relevant administrative experience.

Preferred Qualifications

Excellent verbal and written communication skills. Excellent organizational skills and attention to detail. Excellent time management skills with a proven ability to meet deadlines. This position requires excellent customer service skills, must possess a professional and positive attitude. Proven record of ability to work as part of a team, with administrative, clinical, research, and financial staff. Ability to work under pressure with multiple and competing deadlines required. Ability to handle confidential information with exceptional judgment and discretion. Ability to set priorities, handle multiple assignments, and work with diplomacy and efficiency in a highly pressured environment. Extensive knowledge of office administration, clerical procedures, and recordkeeping systems. Expert knowledge of Microsoft Office Suite, and web-based database applications. Progressive experience in an academic medical center; administrative experience in academic healthcare a plus.

Other Requirements

Must successfully complete systems training requirements.

Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents. Minimum Salary : 34320.00 Maximum Salary : 34320.00 Salary Unit : Yearly