ADMINISTRATIVE AIDE

Position Summary Information Job Description Summary The purpose of this position is to provide general direct and indirect clerical support for the Fire Science, OSHT program, Human Services, within the Public Service department. This is accomplished by receiving and referring telephone calls and visitors to the proper location. Preparing correspondence and reports. Maintaining program calendars and schedules. Assisting with both regularly scheduled and special events.

Other duties include entering information and maintaining records. Ordering and tracking supply inventories. Mailing documents and / or submitting documents electronically. Assisting with other general office activities as directed by the Department Chair or Chair Admin. Minimum Qualifications One (1) year of advanced study, appropriate certification, or training past the high school level.

One (1) year related experience in an office setting. Required Job Knowledge, Skills, Abilities Excellent customer service skills.

Ability to communicate courteously and effectively with students, faculty, staff, and public.

Detail-oriented.

Strong written and verbal communication skills. Preferred Qualifications Associate’s degree.

Three (3) years related experience. Special Instructions to Applicants This is a security-sensitive position. Employment resulting from this advertisement is subject to federal laws that require the verification of identity and the legal right to work in the United States. Employment is contingent upon the successful completion of a criminal background and reference checks. The College reserves the right to cancel or extend all recruitment actions. Del Mar College is an Equal Opportunity employer. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities. Job Duties Job Duty Processing the following :

• Program admissions documents
• (e.g. immunizations, criminal background checks, drug screens, CPR completion, waivers, etc.) Job Duty Maintaining student files. Job Duty Assist the Program Director with the following :
• Program assessments
• Advisory Committee meetings Job Duty Assist the Fire Science Academy, Human Services and Occupational Safety and Health Technology (OSHT) during registration, graduation or other assessments if necessary or as directed by the Chair or Chair Admin.