Front Office Coordinator/Accounting AssistantOregon Staffing • Eugene, OR, US

Front Office Coordinator / Accounting Assistant

Oregon Staffing • Eugene, OR, US

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Front Office Coordinator / Accounting Assistant

We are looking for a detail-oriented front office coordinator / accounting assistant in Eugene, Oregon. This contract position offers an exciting opportunity to contribute to administrative and accounting functions in a dynamic and fast-paced environment. The ideal candidate will possess strong organizational skills, technical proficiency, and a collaborative mindset to support daily office operations and financial tasks.

Responsibilities :

Coordinate daily administrative tasks, including receiving and distributing mail, managing supply orders, and handling outgoing packages.
Perform data entry and file management, ensuring accurate organization and retrieval of records, including accounting notebooks and archived files.
Assist with tenant-related processes such as deposit dispositions, rent increases, and preparation of required mailings in compliance with applicable laws.
Oversee vendor compliance by tracking certifications, insurance coverage, and licensing expiration dates.
Support accounting functions such as reconciling credit card statements, updating loan schedules, and preparing year-end financial reports.
Manage state tax filings and other accounting-related submissions, ensuring accuracy and adherence to deadlines.
Conduct rental market surveys and assist with tenant service calls for commercial properties, scheduling vendors as needed.
Maintain effective communication with tenants, vendors, and team members to foster a respectful and collaborative work environment.
Run occasional errands, including bank deposits, and assist with special projects assigned by management.
Utilize property management software and accounting tools to ensure efficient handling of financial and administrative tasks.

Requirements :

High school diploma or equivalent, with at least 2 years of experience in office administration and accounting support.

Proficiency in Microsoft Office applications, including Outlook, Word, and Excel, as well as QuickBooks and property management software such as AppFolio.

Strong oral and written communication skills, with the ability to interpret documents such as rental agreements and procedure manuals.

Excellent attention to detail and problem-solving abilities to ensure accuracy in administrative and financial tasks.

Ability to work collaboratively within a team and maintain detail-oriented interactions with tenants, vendors, and colleagues.

Physical capability to perform job tasks, including standing, walking, and lifting up to 25 pounds as needed.

Eligibility to work in the United States.

Familiarity with bookkeeping principles and general accounting practices.

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Front Office Assistant • Eugene, OR, US

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