Senior Research Portfolio Administrator

Senior Research Portfolio Administrator

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Harvard Medical School's mission is to nurture a diverse, inclusive community dedicated to alleviating suffering and improving health and well-being for all through excellence in teaching and learning, discovery and scholarship, and service and leadership.

You'll be at the heart of biomedical discovery, education, and innovation, working alongside world-renowned faculty and a community dedicated to improving human health. This is more than a job - it's an opportunity to shape the future of medicine.

The Department of Genetics at Harvard Medical School seeks a talented and enthusiastic individual to join our growing community as a Senior Research Portfolio Administrator. As a manager of sponsored and research projects, this individual will administer pre- and post-award aspects of a complex portfolio for interdisciplinary faculty whose funding sources range from NSF, DoD, DOE, NIH, ONR, DARPA and other federal and private sources. They will work directly with senior and junior faculty members and their labs to create and submit proposals, create budgets, authorize and approve expenditures, review monthly, quarterly and annual financial reports, forecast financial scenarios, and make sound recommendations for spending plans.

The Senior Grants Manager may also be expected to participate in sponsor update and kickoff meetings, to present financial data to sponsors and to function as a member of a given project team when required. The Senior Research Portfolio Administrator will work independently in a large research department environment, but will also support the Genetics Business Office team and be expected to participate in special projects to support the Department. S / he will provide an outstanding level of customer service to a broad customer base on a wide range of very complex pre- and post-award, sponsored and compliance issues. They will provide a management-level liaison with other university offices, the financial offices of relevant HU departments as well as other universities connected to the lab's research programs, and with industrial biotech interests. She / he will work closely with collaborators on funding opportunities and joint ventures.

The pre-award responsibilities for the Senior Research Portfolio Administrator position include identifying and disseminating funding opportunities, proposal and budget creation and development, application submission, and liaising with the HMS Sponsored Research Administration, the Office of Sponsored Programs, the Office of Technology Development on industry-sponsored research agreements, as well as collaborators at other academic and start-up institutions.

Post award responsibilities include overseeing and managing funds and communicating with the lab. They will work closely with the lab and department on the monthly expenditure reconciliation, interpreting and applying financial and compliance related policies, ongoing monitoring of special terms and conditions, and preparing financial updates for Principal Investigator, sponsors, the department and Harvard central offices.

In addition, the other duties include preparation of agreements and drafting of other research-related documents (billing agreements, etc.). The candidate will also update personnel funding and will work with the PI to determine the funding. The candidate will work with the PI on all effort certifications. This position will use a high degree of judgment and problem-solving skills to communicate and apply Department, University and sponsor guidelines throughout the sponsored project life cycle. The individual will be working closely with Genetics and HHMI staff, post-docs, and students, as well as other HMS departments and University administration offices requiring excellent written and verbal communication skills. He / she will contribute to the development of lab-specific procedures and policies, both financial and operational. S / he will also work with lab personnel and the department Research Operations Manager to ensure research equipment and space is managed appropriately.

Basic Qualifications :

• Five or more years of experience in sponsored research administration or related experience required. Higher education may count toward years of experience.

Additional Qualifications and Skills :

Standard Hours / Schedule : 35 hrs. per week | Monday - Friday | 9 : 00 am - 5 : 00 pm

Visa Sponsorship Information : Harvard University is unable to provide visa sponsorship for this position.

Pre-Employment Screening : Identity

Other Information : Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.

Staying Informed About Your Application : Due to the high volume of applications, we may not always be able to reach out right away, but you can track your status anytime through the Careers@Harvard portal.

Work Format Details : This is a position that is based at a Harvard campus location with some remote work options available. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Salary Grade and Ranges : This position is salary grade level 056. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information.

Benefits : Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to :

Learn more about these and additional benefits on our Benefits & Wellbeing Page.

EEO / Non-Discrimination Commitment Statement : Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.