Administrative Assistant

Job Description

Administrative Assistant / Executive Support Specialist

Location : Irving, TX 75039

Schedule : Monday – Friday, 8 : 00 AM – 5 : 00 PM

Pay Rate : $25 / hour

Contract : 2–3 months

Summary

The Executive Assistant is responsible for providing high-level administrative and organizational support to senior leadership. This role requires strong initiative, discretion, and judgment in handling confidential information and managing a broad range of administrative tasks. The Executive Assistant acts as a liaison between executives, internal teams, board members, partners, and external stakeholders, ensuring smooth daily operations and professional communication on behalf of the leadership team.

Key Responsibilities

• Manage and maintain executive calendars; schedule, prioritize, and coordinate appointments and meetings.
• Plan and organize executive and board-level meetings, including logistics, catering, agendas, and meeting minutes.
• Handle inquiries with tact and professionalism, resolving issues independently when appropriate.
• Review, prioritize, and manage incoming correspondence and communications.
• Draft and edit correspondence, reports, and presentations for internal and external use.
• Maintain digital and physical filing systems for efficient document management and retrieval.
• Arrange complex domestic and international travel, including itineraries and logistics.
• Serve as a liaison between executives, internal teams, and external partners.
• Provide guidance and training to administrative support staff when needed.
• Maintain confidentiality and uphold company policies and standards.
• Perform additional administrative tasks and special projects as assigned.

Qualifications