Financial Contracts & Systems Manager

Financial Contracts & Systems Manager

The Financial Contracts and Systems Manager supports the Divisional Finance Secretary and Controller with all aspects of financial and management reporting and maintenance of the related software applications.

Education / Experience : Required : two (2) years degree (AA) or Certification (trade School) in accounting, finance or related field. Preferred : four (4) year degree (BA / BS) in accounting, finance or related field. Work experience : will consider four (4) years of experience working in finance with responsibility for audits, contracts, grants. Experience must include monitoring and maintaining financial applications and systems. Experience with governmental contracts preferred.

Essential Duties And Responsibilities

1. Analyze general ledger entries for accuracy and appropriateness.

2. Research, identify and reconcile discrepancies in payables and receivables and inter-company transactions.

3. Maintain fixed asset modules which include depreciation and asset roll-forwards.

4. Process end of month bank reconciliations for the divisions.

5. Assist in month and year end general ledger closing.

6. Monitor all aspects of government grants and contracts as they relate to financial reporting and audits.

7. Assist the local units with grant support, program grant audits and grant billing review.

8. Assist with the compilation and analysis of the financial statements and supporting schedules.

9. Assist Controller in year-end Financial Audits, UGG Federal audits, and Internal audits (coordinate with internal team members for the preparation of all needed schedules for the audit.

10. Assist Divisional Finance Secretary in creation of budgets.

11. Lead the development, implementation, and administration of the divisions' financial systems and applications (Shelby, Vivid, TSA Finance Web, Square).

12. Serve as the financial systems liaison between Territorial Headquarters and the Cascade Division.

13. Other duties related to the position as assigned by the Controller or Divisional Finance Director.

Grants And Contract

1. Develop and maintain a Contract and Grant Database with all pertinent parameters of the grants.

2. Be familiar with the terms and conditions of each funding contract or grant.

3. Develop and implement cost tracing systems. Set up grant codes in Shelby and ensure grant / contract expenses are accurately coded.

4. Produce monthly reports for each contract / grant as needed.

5. Secure supporting documentation for all billings.

6. Prepare the Schedule of Expenditures of Federal Awards (SEFA) as appropriate for individual grants.

7. Assist in budget preparation for grant submittals ensuring appropriate categories are included.

8. Close out grants, assist in the preparation of final reports and compile and preserve records for audit inquiries.

Communications

1) Answer the telephone, transfer calls, and take messages.

2) Direct communication with Corps by Phone and Outlook (office products).

Knowledge, Skills, Abilities And Other Qualifications Requirements

1) Must be computer literate and able to work in Microsoft Word, Excel and Outlook or email program with a high level of accuracy and attention to detail.

2) Experience with Shelby accounting software and / or Ultipro payroll software preferred.

3) Must be able to understand, follow and receive English written and oral instructions.

4) Ability to speak, read, comprehend, write and communicate effectively in the English language and in a professional manner.

5) Ability to maintain patience and courtesy in dealing with a wide range of people and their needs.

6) Must be well organized, self-motivated, flexible, and possess good people skills.

7) Ability to address multiple projects in a time sensitive manner is essential.

8) Must possess the self-discipline necessary to perform repetitive tasks without lowering quality of work.

9) Must be able to maintain confidentiality.

10) Ability to maintain highest level of security in addressing oral and written communications as well as the filing of correspondence to protect the integrity.

Physical Requirements : See Checklist for Physical Activities & Requirements, Visual Acuity, and Working Conditions of the Position

Work Environment : See Checklist for Physical Activities & Requirements, Visual Acuity, and Working Conditions of the Position

Miscellaneous : The candidate chosen for this position will be required to pass a criminal history information check. Conviction of a crime will not automatically preclude employment. The circumstances involved in the conviction(s) will be considered. Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests as long as the accommodation needed would not result in undue hardship.