Accounts Payable Specialist

AIMS Companies (AIMS) provides turnkey inspection and cleaning services to the municipal and industrial community. With more than 600 employees, a fleet of 600+ pieces of operational equipment, and a nationwide network of 18 facilities serving over 4,000 customers, we are a fast-growing organization driven by a safety-first mindset , operational excellence, and unwavering commitment to customer satisfaction.

We are seeking an Accounts Payable Specialist to join our team. This role is responsible for processing vendor payments, responding to vendor inquiries, and maintaining accurate financial records. The position reports directly to the AP Supervisor .

Key Responsibilities

• Utilize Sage Intacct and TimberScan Titanium to accurately process and record all AP transactions.
• Verify invoices for proper approvals, supporting documentation, and compliance with company policies.
• Review invoices for accuracy, discrepancies, and ensure correct general ledger coding.
• Prepare and process vendor payments, including electronic payments and checks.
• Reconcile vendor statements, investigate discrepancies, and follow up on outstanding items.
• Maintain accurate, organized, and up-to-date accounts payable records and documentation.
• Assist with month-end and year-end closing processes.
• Collaborate with cross-functional departments to support smooth workflow and timely payments.
• Respond to vendor inquiries and resolve billing or payment issues.
• Perform other duties as assigned by leadership.

Minimum Requirements

Preferred Qualifications