Surgical Procedure Scheduler

POSITION SUMMARY :

This position is responsible for the coordination of all inpatient / outpatient Hospital and Ambulatory Surgical Center procedures. This position maybe required to travel to all office locations to meet business needs, as requested.

ESSENTIAL JOB DUTIES :

• Coordinates all inpatient and outpatient hospital / ASC procedures for both invasive and non-invasive Cardiologists.
• Have proper decision-making skills to be able to efficiently schedule hospital procedures to accommodate physicians, patient, and hospital in a timely manner.
• Provide patients with accurate and legible instructions.
• Responsible for taking all provider calls on the Doctor line and acting upon requests / orders.
• Responsible for any follow-up of orders, notes, etc. for any procedures scheduled upon request from any outside facilities.
• Responsible for routing a procedure phone note to the physician / or having scheduling arrange an office visit with the provider for any ERI patients in the office.
• Responsible for working with the back-office manager to ensure communication with physicians and procedures team regarding any concerns.
• Schedule in-patient procedures with the best possible physician and hospital location.
• Create Document for Auth Team to obtain authorization from insurance companies for scheduled hospital procedures.
• Place procedure on Physician Schedule in athenaPractice and document appropriately in patient's chart.
• Send the appointment to Physician through outlook calendar and copy appropriate device reps
• Responds to all documents in the Procedure Scheduling bucket and addresses flags daily.
• Retrieve daily VM's and return the calls and / or create a note to follow up accordingly.
• Responsible for checking the Faxcom folder for Procedure Scheduling and addressing all documents received and answer all emails.
• Faxes all relevant records to outside facilities when scheduling patient's procedure.
• Notify Advanced Practice Provider of outpatient treadmills at hospitals for the week prior by sending outlook invite to responsible Advanced Practice Providers.
• Responsible for keeping the Pacemaker Tracking / Allocation spreadsheet up to date at all times.
• Other duties as assigned per the need of the organization and within scope of licensure.

Position Requirements

KNOWLEDGE, SKILLS AND ABILITIES :

EDUCATION AND / OR EXPERIENCE :

PHYSICAL DEMANDS / WORK ENVIRONMENT :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the following physical / work environment functions apply :