Office Manager

Job Description

Job Description

We are looking for an experienced Office Manager to join a team in Wilmington, Delaware. This long-term contract position offers the opportunity to oversee daily office operations and provide essential administrative support to attorneys and staff. The ideal candidate will be detail-oriented, organized, and proficient in managing office needs to ensure smooth functionality.

Responsibilities :

• Coordinate incoming and outgoing mail, ensuring timely distribution.
• Uphold confidentiality and exercise discretion in all firm-related matters.
• Collaborate with building management to address maintenance and repair needs.
• Manage inventory levels by ordering office and café supplies as required.
• Maintain a clean, organized, and well-stocked office, café, and conference room.
• Provide administrative assistance to the corporate governance team and legal staff.
• Support accounts payable processes and ensure accurate record-keeping.
• Perform receptionist duties, including greeting visitors and handling inquiries.
• Utilize Microsoft Office tools to execute administrative tasks efficiently.
• Ensure compliance with organizational policies and procedures throughout operations.
• Minimum of 2 years of experience in administrative or office management roles.
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
• Strong organizational skills with the ability to manage multiple priorities.
• Proven ability to maintain confidentiality and exercise sound judgment.
• Excellent communication skills, both written and verbal.
• Familiarity with accounts payable processes and inventory management.
• Ability to work collaboratively with diverse teams and external vendors.
• High level of attention to detail and commitment to maintaining a detail-oriented workspace.