Administrative Assistant

Job Title : Administrative Assistant

Location : [Insert Location]

Pay Rate : $23 / hr, depending on experience

Schedule : Monday–Friday, 8am–5pm

Employment Type : Temp-to-hire

Job Description

Kelly is seeking a detail-oriented and dependable Administrative Assistant to support a dynamic team in a fast-paced office environment. The successful candidate will coordinate documents, gather and input data, and perform a wide range of administrative tasks for a department or organizational group. Activities will be performed under a moderate degree of supervision.

Key Responsibilities

Provide administrative support by conducting research, preparing statistical reports, and addressing routine information requests.

Gather, compile, verify, and accurately enter information into reports, presentations, forms, databases, or spreadsheets.

Assist with data collection, data entry, and generating reports on departmental activities.

Prepare correspondence, receive visitors, arrange conference calls, and schedule meetings.

Respond to or redirect routine inquiries from external or internal sources about the organization, department, or processes.

Prepare documentation for payment to vendors, suppliers, or third parties; enter payment requests into the accounting system and address account / payee inquiries.

Maintain departmental policies and procedures documentation.

Participate as a team member on departmental improvement projects as needed.

Perform other routine administrative activities as assigned according to established procedures.

Additional Duties

Answer incoming calls and direct inquiries appropriately.

Process payments, issue purchase orders, and maintain associated documentation.

Manage billing to ensure timely processing.

Organize and file physical and digital paperwork.

Perform general office tasks as assigned.

Qualifications

Minimum 1 year of administrative experience.

Strong communication and organizational skills.

Proficient in Microsoft Office (Word, Excel, Outlook).

Ability to multitask while maintaining close attention to detail.

Professional demeanor and willingness to learn.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

Get a complete career fit with Kelly

You’re looking to keep your career moving onward and upward, and we’re here to help you do just that. Our staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career.

About Kelly

Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.