Billing Administrative Assistant

Key Responsibilities

Data Entry

Input financial and billing data from supplier invoices into Excel spreadsheets and accounting systems

Transfer accurate information from paper, scanned, or emailed documents into digital records

Billing Processing

Prepare and issue customer invoices, ensuring accuracy and timely delivery

Re-bill supplier tariff charges to customers with no markup

Database & File Management

Organize and maintain internal files and digital databases for efficient access and record-keeping

Perform scanning, filing, and general office administrative tasks

Support Sales Department

Assist with order entry and customer order processing

Help arrange shipping and logistics once trained

Essential Skills

Attention to Detail : High accuracy in data entry and reviewing supplier / customer billing

Excel Proficiency : Intermediate-level skills (e.g., sorting, searching, formatting data in rows / columns)

Computer Skills : Comfortable using Microsoft Word, Outlook, and office equipment (scanner, calculator, etc.)

Organizational Skills : Ability to manage multiple tasks and meet deadlines

Analytical Thinking : Spot discrepancies and understand basic billing workflows

Teamwork : Collaborate with sales staff and other departments effectively

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

Get a complete career fit with Kelly

You’re looking to keep your career moving onward and upward, and we’re here to help you do just that. Our staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career.

About Kelly

Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.