Executive Assistant to Chief Executive Officer

Executive Assistant to Chief Executive Officer

We are a consulting firm composed of highly experienced financial professionals based in Newport Beach, CA, committed to empowering our clients with financial security. Our unique blend of expertise, integrity, and personal dedication allows us to craft customized settlement plans that fulfill both immediate and long-term goals. We strive tirelessly in our clients' best interests, granting them the peace of mind they truly deserve.

We are looking for a highly organized, proactive, and mission-driven

Strategic Partner and Executive Assistant

to support our CEO and team in providing exceptional client service and achieving operational excellence. This is a unique opportunity for someone who thrives in a fast-paced, detail-rich environment and is passionate about making an impact in the financial services sector.

This role blends traditional executive support with high-level client service, team collaboration, case flow management, and strategic planning. You will be a trusted right hand to the CEO—protecting time, managing priorities, coordinating and communicating with key stakeholders, and helping ensure our operations run smoothly behind the scenes.

Key Responsibilities

Serve as the primary support to the CEO, prioritizing the calendar and case updates, coordinating with key stakeholders, scheduling meaningful meetings, managing travel logistics, and assisting with impactful business-related event planning and marketing efforts.

Foster strong internal and external communication by collaborating effectively with team members and ensuring timely, professional follow-ups with stakeholders.

Tackle overflow casework by efficiently drafting and processing essential paperwork. Help organize both digital and physical case files to ensure everything is in order. Stay engaged and connected with attorneys and clients, fostering positive communication every step of the way.

Take ownership of all office-related duties to cultivate an organized, stocked, and efficient workplace. This includes ordering supplies, tracking and preparing for client meetings, providing crucial administrative support, implementing and maintaining effective office management systems, and coordinating staff activities and projects for success.

Immerse yourself in the world of structured settlements, government benefit protections, financial products, and the settlement planning process to empower clients and stakeholders at every stage of their journey.

Play a vital role in onboarding, training, and mentoring new team members, while continuously updating manuals and standard operating procedures (SOPs) to promote excellence.

Manage and allocate tickets and hospitality arrangements for clients, ensuring every experience is exceptional.

Support the CEO with light personal tasks, such as appointment scheduling and food orders, allowing them to focus on their vision.

Qualifications

Over 5 years of impactful experience in an Executive Assistant, Operations, or high-level Client Service role, ideally within the legal or financial services sectors.

A keen eye for detail, unmatched organizational skills, and the ability to juggle multiple priorities in a dynamic environment.

Exceptional communication skills—both verbal and written—with a high degree of emotional intelligence. (Bilingual in Spanish is a valuable asset.)

Proficiency in Microsoft Office Suite, Salesforce, and project / task management tools such as Asana, enabling effective collaboration and achievement.

A proven ability to handle confidential information with integrity while adhering to legal and financial regulations.

Flexible, resourceful, and solution-oriented, with an unwavering sense of accountability.

A genuine servant’s heart and a deep desire to uplift and support those around you.

A collaborative team player embodying a proactive, positive attitude that inspires success.

What We Offer

A rewarding salary and a comprehensive benefits package that values your contributions

Investment in your future through paid training and professional development opportunities

A passionate, mission-driven team that supports your journey

Pathways to leadership and specialization that encourage personal and professional growth

Meaningful client work in the dynamic legal and financial landscape

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Administrative and General Business

Industries

Financial Services and Administrative and Support Services

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