Marketing Events Coordinator - West

• Bachelor's degree in marketing, communications, or related field
• 3-5 years hands-on event planning experience
• Proven ability to work with clients or internal stakeholders
• Self-starter with ability to work independently or with a team
• Exceptional verbal and written communication skills
• Strong attention to detail and organizational skills
• Flexible and adaptable
• Working knowledge of communications and/or design software such as Word, PowerPoint, Excel, Canva, CVENT, etc.
• Experience with planning software such as Monday

• Travel regularly across country to coordinate and execute marketing events
• Event research and planning for marketing events
• Coordinate day-to-day execution for specific events and on-site logistics, including budget coordination and sponsor communication, with input from Manager and Director.
• Complete duties associated with event logistics including confirmation emails and calls; nametags and sign-in sheet creation
• Obtain presentations from director and sponsors
• Maintain sponsor communication regarding pre-event logistics and post-event wrap up
• Maintain sales/consulting team communication pre and post event
• On-site event coordination. Overnight travel required
• Conduct post-event duties including sending final attendee list to sales operations and logistical wrap up on attendance and budget to manager the day after the event
• Submit invoice request to accounting
• Interface with sales representatives to promote events to prospects
• Maintain accurate and up-to-date records of event details in project management tools such as CVENT and Monday.com
• Manage sourcing and purchasing branded swag and promotional items
• Manage expense reports for events team
• Event registration software management (Cvent)
• Collaborate with Internal Marketing Manager on internal events, to include holiday party and other events as needed.
• Responsible for managing, tracking and submitting entries to industry awards.
• Required to work in the Irvine, California office once a week minimum while Tevora is on a hybrid work schedule. Subject to change.
• Other duties as assigned by marketing leads.

• 50% or more

• Comprehensive benefits offering
• Paid time off and holidays
• 401 (k) with Company match
• Vibrant work culture

• A valid driver’s license is required.
• Eligibility to work in the United States.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.