Administrative Assistant

Job Description

Job Description

We are looking for an organized and detail-oriented Administrative Assistant to join our team on a contract basis in Azusa, California. In this role, you will provide essential administrative support across multiple departments, ensuring smooth day-to-day operations. The position requires attention to detail and adaptability to handle various tasks efficiently in a fast-paced environment.

Responsibilities :

• Manage scheduling and calendar activities for multiple departments, including coordinating meetings and appointments.
• Organize travel arrangements, including booking flights, accommodations, and transportation.
• Prepare and maintain expense reports, ensuring accuracy and timely submission.
• Provide clerical support such as filing, scanning, and updating records to ensure data is current and accessible.
• Take detailed notes during meetings and distribute minutes as needed.
• Restock office supplies, including coffee and other essentials, to maintain a well-functioning workspace.
• Maintain confidentiality while handling sensitive information and documents.
• Assist in updating and organizing files to ensure compliance with company standards.
• Collaborate with team members to provide support for various administrative projects.
• Ensure the office remains organized and welcoming by adhering to the business dress code and maintaining a clean environment.
• Associate’s degree or higher in a relevant field.
• At least 1-2 years of experience in customer service or administrative roles.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Excellent written and verbal communication skills.
• High level of professionalism and ability to maintain confidentiality.
• Tech-savvy with the ability to quickly adapt to new tools and systems.
• Detail-oriented mindset and a proactive approach to problem-solving.