Administrative Assistant

Company Description

Established in Hawaii in 1960, Royal State Group has a proud history of providing insurance to Hawaii families. Today, the Group is responsible for the management of multiple companies, with its primary focus on caring for kupuna and their 'ohana through its locally owned and operated, premier home care franchise, Griswold Home Care for Oahu. Griswold Home Care is a nationally endorsed Best of Home Care Provider offering in-home care across the U.S. for individuals and couples who want support to live in the home they love. As an organization, our mission is to improve the everyday lives of the people of Hawaii. We strive to improve the quality of life of seniors and provide peace of mind to their loved ones, while offering our employees a feeling of support, purpose, and fulfillment. With our employees representing the heart of our company, we aim to provide a healthy work culture embodying our values of teamwork, care, respect, responsibility, and inclusivity.

Role Description

This is a full-time, on-site role for an Administrative Assistant with Royal State Group located in Honolulu, HI. The Administrative Assistant will be responsible for performing various administrative and HR assistance tasks for the Group's leadership team and office, which includes but is not limited to coordinating meetings, taking meeting minutes, managing emails and phone calls with proper etiquette, maintaining confidentiality, providing clear and effective communication within the office and with external parties, planning and hosting events, creating and sending out announcements and invitations, managing office supplies and equipment, supporting the President & CEO and other officers, directors and managers with varying tasks, and managing clerical responsibilities such as scanning, printing, collating, filing, scheduling, and document management.

Qualifications

• Experience performing office, clerical, and administrative duties to assist executive management and small office team
• Excellent interpersonal skills and ability to work well with all levels of internal staff, management, and board members, as well as outside clients and vendors
• Excellent communication skills and phone etiquette
• Strong computer and research skills, with proficiency in office software, equipment, and technology
• Organizational and multitasking abilities
• Ability to maintain confidentiality and handle sensitive information
• Growth and strong team-oriented mindset to support transformation and innovation
• Dependable; must be able to work in the office M-F 8am-5pm
• Takes initiative, remains flexible, and open to constructive feedback
• Experience with human resources administration, and / or in the home care or healthcare industry back office operations is a plus
• Bachelor's degree in Business Administration, Office Management, Human Resources, or related field preferred